Digital agencies juggle client budgets, retainers, and billable hours, and Everhour keeps project time tied to delivery work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came to turn scattered delivery work into usable records: hours by client, project, service, person, and billable status. Digital agencies usually run several client projects at once, so a single weekly total does not explain retainer burn-down, fixed-fee budget usage, or billable work waiting for an invoice. The practical goal is a clean time record that supports the account lead, project manager, and bookkeeper.
A useful agency time log connects daily work to the commercial model behind it. For a digital agency, that means campaign planning, design, development, reporting, account management, and revisions land on the right client or internal project. Promethean Research reported that 87% of North American digital agencies it evaluated in 2026 had fewer than 50 full-time employees, so the workflow needs discipline without enterprise-level administration.
A strong entry includes the work date, team member, client, project, service or task, billable status, time spent, and a short work note. Add rate, cost, budget, and invoice status when the record feeds billing or profitability reports. A usable line looks like this: March 5, 2026, Ava Chen, BrightCo, paid search, search term buildout, 1.75 billable hours, $185 per hour, client invoice pending.
Agency teams need more than one input style because production work rarely follows one pattern. Designers and developers often use timers inside task work, account managers may complete a daily timesheet after meetings, and operations leads may review automatic suggestions before submission. Agency time tracking commonly supports timers, timesheets, and automatic suggestions, so the control point is consistency: every accepted entry needs enough detail to survive billing review.
Time-and-materials work needs client-ready entries because agencies price services based on cost and time required, then bill periodically from incurred time. Fixed-fee work uses tracked time to compare delivery cost against the agreed budget. Retainers need burn-down visibility, remaining capacity, and a clear split between included work and out-of-scope work. Most digital agencies use a mix of these models, while 8% or fewer rely exclusively on one pricing model.
Small errors matter when rates are high and margins are thin. Promethean Research's latest survey found that 29% of digital agencies charged $175 to $199 per hour, and digital agencies earned an average net margin of 13% in 2025. Missing a one-hour strategy call, misclassifying non-billable quality review, or leaving work on the wrong client can distort utilization, budget usage, and project profitability reports.
A one-off total works for a quick weekly check, a freelancer-style client summary, or a small internal review where the agency only needs hours by project. It stops being enough when tracked time has to feed multiple workflows: client invoices, retainer balances, budget alerts, utilization reports, capacity planning, and payroll review. Agency leaders need the same work record to answer revenue, staffing, and delivery questions.
Everhour Project Budgeting turns tracked time into time and money budgets with one-time or recurring periods, email alerts at 75%, 90%, 100%, or custom thresholds, and budget protection that can stop extra logging after a budget is exceeded. Digital agencies can also structure projects as non-billable, fixed-fee, or time-and-materials, then use client-level budgets when one retainer covers several workstreams.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Digital agency entries should capture date, person, client, project, task or service, billable status, time spent, and a short description of the work. Rate, labor cost, budget, and invoice status become important when the same record supports billing or profitability. The best field set lets a reviewer trace each hour from delivery work to client, budget, and billing outcome.
Yes. Non-billable client work affects utilization, gross margin, staffing, and the true cost of the relationship. Strategy calls, internal quality review, proposal support, and account management may not appear on an invoice, but they still consume production capacity. Keeping non-billable time separate from billable time gives managers a cleaner view of which clients and services require more effort than expected.
Hourly or time-and-materials projects need detailed billable entries because the invoice follows incurred time. Fixed-fee projects need budget and cost tracking so managers can see whether delivery is staying inside the fee. Retainers need time by client and workstream, plus a running view of used and remaining capacity for the retainer period.
Covered employers may use any complete and accurate timekeeping method, but the FLSA requires accurate records for nonexempt workers. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek. Payroll records must be preserved for at least three years, and basic time and earnings records for at least two years.
No. The FLSA does not require overtime premium pay solely because covered nonexempt employees work on Saturday, Sunday, a holiday, or a regular rest day. Federal overtime for covered nonexempt employees applies to hours worked over 40 in a fixed 168-hour workweek. State law, local law, company policy, or a contract can add a separate premium rule.
Everhour Project Budgeting tracks time and money budgets as people log work, including one-time or recurring periods for retainers and ongoing accounts. Budget alerts can notify selected admins at 75%, 90%, 100%, or custom thresholds, and budget protection can stop timers and prevent extra logging after a budget is exceeded.
Everhour Reporting lets agencies build reports with columns for client, project, member, billable time, labor costs, profit, invoice status, and budget metrics. Reports can be filtered, grouped, shared with role-gated money columns, and exported as CSV, Excel/XLSX, or PDF for client review or internal profitability analysis.
Track agency time against budgets, retainers, and billing models before work overruns. Everhour Project Budgeting turns logged hours into budget visibility for client delivery and faster scope decisions.
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