QuickBooks handles the accounting record. Everhour captures task and project time before hours become invoices, payroll inputs, or reports.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when you need time records that can support QuickBooks billing, project profitability, or payroll review. The practical job is to capture who worked, what they worked on, which client or project the work belongs to, whether the time is billable, and which rate applies. QuickBooks then handles accounting tasks such as invoices, payments, payroll, and financial reporting.
For a QuickBooks-centered workflow, the boundary matters. Time tracking produces the hours, rates, project codes, and client assignment. QuickBooks runs the money side. Everhour's QuickBooks Online integration follows that split: QuickBooks Online contacts sync into Everhour clients, and Everhour invoices built from billable time and expenses export back as QuickBooks Online draft invoices.
A usable time record needs the worker, date, project or client, task, duration, billable status, rate basis, and notes when the work needs explanation. For U.S. payroll review, covered employers must keep accurate records for non-exempt workers under the FLSA, including hours worked each workday and total hours worked each workweek. A tool can format those records, but the employer remains responsible for accuracy.
QuickBooks users should separate billable and non-billable work before invoice creation. A client strategy call, implementation task, and internal admin task can all belong to the same customer, but only the billable lines should move into the customer invoice. Everhour invoices use selected clients, projects, and periods, then calculate billable amounts from hourly rates per member or project while excluding non-billable tasks.
QuickBooks workflows break when the customer, service item, or invoice basis is unclear. Everhour's QuickBooks Online connection asks for default Account and Item Code settings after authorization. Those defaults matter because exported invoices need a place to land in the accounting file, and QuickBooks product or service details are part of the client data Everhour syncs for invoicing.
The sync direction also matters. QuickBooks Online contacts move into Everhour's Clients tab, with no granular option to sync only selected contacts. Everhour sends invoices to QuickBooks Online as drafts, then keeps invoice status, number, issue date, and amount visible after export. Partial payments entered inside Everhour do not sync to QuickBooks Online, so payment tracking belongs in QuickBooks for exported invoices.
A free one-off tracker is enough when you need a small set of hours for a single invoice, a short client project, or a manual QuickBooks entry. Keep the export simple: client, project, date range, billable hours, rates, and notes. Store the backup with the invoice so a later question does not require rebuilding the timesheet from memory.
A managed workflow fits teams that need approvals, locked periods, reminders, timer rules, and clean handoff to billing or payroll review. Everhour Time Tracking records task and project hours through live timers or manual entries, then feeds timesheets, reports, budgets, invoices, and payroll review. Admin controls help protect approved time before finance uses it.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
QuickBooks can use time for invoices, payroll, and project profitability, but a time tracking app captures the work record before accounting starts. The tracker should collect task-level hours, billable status, client or project assignment, and rate context. QuickBooks then applies those records to invoices, payroll, accounting reports, and payment workflows.
The useful fields are worker, client, project, task, date, hours, billable status, rate, and service or item mapping. For QuickBooks Online invoice export through Everhour, client records originate from QuickBooks contacts, while Everhour invoices created from billable time and expenses export as draft invoices with accounting defaults such as Account and Item Code.
A QuickBooks-connected workflow can support recordkeeping when it preserves complete and accurate records for covered non-exempt workers. FLSA records must include hours worked each workday and total hours worked each workweek. The FLSA does not require one specific timekeeping system, so the chosen method must be accurate, complete, and retained with the right backup.
A common mistake is treating exported invoice data and payment data as the same sync. Everhour can export an invoice created from billable hours and expenses as a QuickBooks Online draft invoice, then show status, number, issue date, and amount. Partial payments added in Everhour do not sync to QuickBooks Online, so QuickBooks should hold payment records for exported invoices.
Covered non-exempt employees must receive FLSA overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes. Weekend or holiday work alone does not require a federal premium unless weekly overtime or another law or agreement applies.
Everhour Time Tracking captures task and project hours through timers or manual entries, then routes those records into timesheets, reports, budgets, invoices, and payroll review. For QuickBooks Online, billable hours and expenses can become an Everhour invoice that exports as a QuickBooks draft invoice.
Everhour supports approval workflows, locked periods, reminders, timer behavior settings, and automatic timer stop rules. Those controls help managers review time before it becomes invoice backup, payroll review material, or project reporting used alongside QuickBooks accounting data.
Track approved hours before QuickBooks billing starts. Everhour connects task time, timesheet review, and invoice preparation so finance receives cleaner records for QuickBooks workflows.
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