Everhour gives photography studios structured time tracking for shoots, editing, approvals, and billing across client assignments.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A photography studio timesheet should show who worked, the date, the client or job, the task, the hours worked, and whether the time is billable. Studio work rarely fits a fixed-office pattern. BLS notes that photographers work in studios and at client locations, part-time work is common, and schedules vary, so per-assignment records usually serve the business better than a single daily total.
Use task categories that match studio labor. A portrait job can include client consultation, pre-production, travel, setup, session time, image processing, proofing, archiving, and digital delivery. PPA identifies client meetings, pre-production, travel, setup, the session, and post-production as labor that belongs in photography pricing. Those categories help you see whether a job's quoted fee covered the actual work.
Photography studios need time categories that distinguish paid delivery from the work that keeps the studio running. Client delivery time includes planning composition, lighting setup, shooting, cropping, color correction, proofing, packaging, shipping, storage, and digital delivery. Internal work includes marketing, portfolio maintenance, appointment scheduling, records, customer charges, bills, buying supplies, and staff direction.
A practical week for a studio owner can include 4 hours planning a commercial shoot, 6 hours on location, 2 hours transferring and culling files, 5 hours editing, 1 hour preparing proofs, and 3 hours on marketing and appointments. That split gives cleaner job costing than a 21-hour weekly total because each hour lands under a client, deliverable, or operating category.
U.S. studios with employees need a separate payroll lens. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require a specific time clock, form, or software system.
Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay. The FLSA does not require premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule applies or another law, policy, contract, or agreement creates a higher requirement.
A simple timesheet is enough when you need one clean record for a solo shoot, a short editing block, or a contractor-style project note. It should leave you with dates, hours, client names, tasks, and USD billing or payroll details that you can defend later. For U.S. payroll records, employers must keep payroll records for at least three years and basic time and earnings records for at least two years.
A managed workflow becomes necessary when several photographers, assistants, editors, and admin staff touch the same jobs. Everhour Team Management supports roles, project assignments, team groups, weekly capacity, approval workflow, lock rules, personal tracking limits, and admin time correction. That structure turns time entries into a controlled record before billing, payroll review, or project profitability reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A photography studio timesheet should include the worker, date, client or job, task category, start and stop time or total hours, billable status, and notes for unusual work. Useful task categories include meetings, pre-production, travel, setup, shooting, post-production, proofing, archiving, storage, delivery, marketing, scheduling, and business administration.
Separate editing and proofing from shoot time because they represent different labor stages and often drive pricing accuracy. PPA includes post-production, client proofing time, storage, and digital delivery in photography cost inputs. A studio that tracks those stages separately can compare quoted work against actual labor without guessing after delivery.
The FLSA does not require a physical time clock. Covered employers must keep accurate records for nonexempt workers, including daily hours worked and total hours worked each workweek, but the law allows any complete and accurate timekeeping method. A spreadsheet, digital timesheet, or software system can satisfy the recordkeeping need when the records are complete.
Travel should appear when the studio treats travel as part of the assignment, job cost, payroll review, or client billing record. PPA identifies travel to the assignment as labor that belongs in photography pricing. A separate travel category prevents travel from disappearing inside shoot time and gives the studio a clearer view of location-based job costs.
The most damaging mistake is combining consultation, shooting, editing, proofing, storage, and delivery into one undifferentiated total. That hides the labor behind each deliverable and weakens future pricing. A clean timesheet shows whether the session, post-production, or client revision work consumed the time that caused the margin problem.
Everhour Team Management gives studios controls for roles, project assignments, team groups, weekly capacity, approval workflow, lock rules, personal tracking limits, and admin time correction. Managers can review time before payroll or billing and protect approved records from routine edits.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with filters, grouping, date ranges, and exports to CSV, Excel/XLSX, or PDF. A studio can review hours by client, project, member, task, billable time, labor cost, and invoice status.
Track approved hours, lock completed periods, and assign work by client or project. Everhour gives photography studios a cleaner team workflow from shoot planning through billing review.
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