Everhour turns billable time into invoices, while Indonesia's PPN rules require PKP tax invoice details.
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A downloaded Indonesia invoice should give the buyer a clear record of the seller, buyer, goods or services, price, discount, tax treatment, date, and payment request. Use rupiah amounts where the transaction is priced in Indonesia, since Indonesia's currency is the rupiah, shown as IDR or Rp.
For PPN purposes, Indonesia uses Faktur Pajak as the tax invoice under the Pajak Pertambahan Nilai system. Only a Pengusaha Kena Pajak, or PKP, must issue a Faktur Pajak for taxable goods or taxable services, and non-PKP persons or entities are prohibited from issuing a tax invoice.
A practical invoice can show the commercial agreement: the project, scope, units, rate, due date, and payment instructions. A PKP tax invoice has stricter fields. It must include the seller's name, address, and NPWP, plus the buyer's name, address, and NPWP, NIK, passport number, or accepted foreign-buyer details where applicable.
The line section needs more than a description and total. A Faktur Pajak must state the type of goods or services, selling price or compensation, any discount, PPN collected, luxury-goods sales tax where applicable, invoice code, serial number, issue date, and the authorized signer's name and signature.
Indonesia's VAT Law as amended by the Harmonized Tax Law sets the PPN rate at 12% starting no later than January 1, 2025, with power to adjust the rate between 5% and 15% by government regulation. Apply that label as PPN, not sales tax, on Indonesia taxable supplies handled by a PKP.
Exports need separate treatment. A 0% PPN rate applies to exports of tangible taxable goods, intangible taxable goods, and taxable services for consumption outside Indonesia's customs area. Keep the buyer location, service use, and export documentation aligned before placing a 0% line on the invoice.
A one-off downloadable invoice works for a simple client request, a draft review, or a non-PKP commercial document that does not claim to be a Faktur Pajak. A PKP using Indonesia's electronic tax process still needs the Directorate General of Taxes e-Faktur system for tax invoice handling.
Recurring client work needs a managed billing workflow. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, supports client tax and payment-term defaults, and exports invoices to QuickBooks Online, Xero, or FreshBooks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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No. Only a Pengusaha Kena Pajak, or PKP, must issue a Faktur Pajak for taxable goods or taxable services. Non-PKP persons or entities are prohibited from issuing a tax invoice. A non-PKP business can still create a commercial invoice, but it should not present that document as a PPN tax invoice.
A Faktur Pajak must identify the buyer or service recipient by name and address, plus NPWP where applicable. Indonesian individuals can use NIK, foreign individuals can use a passport number, and certain foreign bodies or non-tax subjects use the accepted name and address details.
Indonesia uses PPN, or Pajak Pertambahan Nilai, as its VAT system for taxable goods and taxable services. The standard PPN rate is 12% from January 1, 2025 under the amended VAT Law. Qualifying exports use a 0% PPN rate when the export conditions apply.
Yes. A PKP may issue one consolidated Faktur Pajak for all supplies to the same buyer or service recipient during one calendar month. The consolidated Faktur Pajak must be made no later than the end of the month of supply.
No. A downloaded PDF can serve as a commercial invoice or draft, but PKP users handle electronic VAT invoices through Indonesia's Directorate General of Taxes e-Faktur system. The DGT lists Aplikasi e-Faktur Desktop as a VAT application for PKP users, with version 3.2 marked valid.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices, calculates amounts from project or member rates, excludes non-billable work, and applies client defaults such as taxes, discounts, and payment terms. Invoices can be exported to QuickBooks Online, Xero, or FreshBooks as drafts.
Use a one-off file for simple billing. For recurring client work, Everhour converts approved billable time and expenses into invoices with rates, exclusions, exports, and status sync.
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