Indonesia uses Faktur Pajak for PKP VAT invoices. Everhour keeps billing reports organized before invoice handoff.
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An Indonesia-focused invoice app should help you produce a commercial invoice that matches the buyer, service, currency, tax treatment, and approval path. For taxable supplies by a Pengusaha Kena Pajak, or PKP, the tax invoice is a Faktur Pajak under Indonesia's PPN regime. The app should keep ordinary billing details separate from the tax fields that only PKP users can issue.
The practical job is simple: capture the seller, buyer, work, price, discount, tax, date, and payment details without losing the records needed for review. Use rupiah, or Rp, for Indonesian invoices unless the contract and tax treatment require another approach. For taxable goods or taxable services, confirm whether the seller is a PKP before adding PPN or presenting the document as a Faktur Pajak.
A Faktur Pajak must include the seller's name, address, and NPWP. It must also identify the buyer or service recipient with name, address, and NPWP, NIK for Indonesian individuals, passport number for foreign individuals, or name and address for certain foreign bodies or non-tax subjects. These identifiers matter because a clean invoice can still fail tax review when the buyer record is incomplete.
The line details need the type of goods or services, selling price or compensation, any discount, PPN collected, luxury-goods sales tax collected where applicable, invoice code, serial number, issue date, and the authorized signer's name and signature. Indonesia's PPN rate is 12% from January 1, 2025 under the amended VAT Law, while qualifying exports use a 0% PPN rate.
A useful invoice app for Indonesia keeps tax data, client data, and delivery data in fields that can move into accounting or tax filing without retyping. PKP users handle electronic VAT invoices through the Directorate General of Taxes e-Faktur system. The DGT lists Aplikasi e-Faktur Desktop version 3.2 as a valid VAT application for PKP users.
The most common mistake is treating every client invoice as a tax invoice. Non-PKP persons or entities are prohibited from issuing a Faktur Pajak. A regular invoice can still document a sale, project fee, or service charge, but it should not present itself as a PPN tax invoice unless the issuer has PKP status and the supply requires that treatment.
A free invoice tool is enough for a one-off bill when you already know the buyer identifiers, tax status, PPN treatment, line items, payment terms, and signer. It works well for a single client request, a simple professional service invoice, or a draft that still needs PKP review before tax filing. The result should be a complete document, not a placeholder with missing tax fields.
A managed workflow fits recurring client work, project billing, and approval-heavy teams. Everhour Reporting gives teams customizable reports with columns, filters, grouping, exports, and scheduled delivery, so billable work can be reviewed before invoices are finalized. That reporting layer helps managers separate billed, uninvoiced, billable, and non-billable work before accounting or tax handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Only a Pengusaha Kena Pajak, or PKP, must issue a Faktur Pajak for taxable goods or taxable services. Non-PKP persons or entities are prohibited from issuing a tax invoice. A non-PKP seller can still issue a regular commercial invoice for payment documentation, but it should not be labeled or structured as a Faktur Pajak.
A Faktur Pajak must identify the buyer or service recipient with name, address, and NPWP where applicable. For Indonesian individuals, NIK can apply. For foreign individuals, passport number can apply. Certain foreign bodies or non-tax subjects use name and address. The correct identifier depends on the buyer category.
A Faktur Pajak must be made at the time taxable goods or services are supplied, when payment is received before supply, when a term or milestone payment is received for partial work, or another time set by Ministry of Finance rules. The invoice timing should follow the taxable event, not the team's internal billing cycle alone.
A PKP may issue one consolidated Faktur Pajak for all supplies to the same buyer or service recipient during one calendar month. The consolidated tax invoice must be made no later than the end of that month. This works for repeat transactions with the same buyer when the records still support each supply.
Qualifying exports of tangible taxable goods, intangible taxable goods, and taxable services for consumption outside Indonesia's customs area use a 0% PPN rate. Domestic taxable supplies follow the standard PPN rules, including the 12% rate from January 1, 2025 under the amended VAT Law. Keep export support documents with the invoice record.
Everhour Reporting lets teams build reports with 45+ columns, filters, grouping, date ranges, exports, and scheduled email delivery. A manager can review billable time, invoice status, costs, revenue, and project data before finalizing an invoice or preparing records for accounting review.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices. Users can select uninvoiced time and expenses, preview the breakdown, group invoice lines by project, task, person, date, or another available breakdown, then export invoices to QuickBooks Online, Xero, or FreshBooks.
Use Everhour Reporting to group, filter, export, and schedule billing reports before invoice creation. Keep project time, invoice status, and financial review in one workflow with Everhour.
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