Everhour turns billable time into invoices, while Indonesian PPN rules set strict tax-invoice fields.
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Use this page when you need a clean invoice for an Indonesian buyer, project, or service engagement and need the fields to line up with local expectations. Indonesia uses rupiah, shown as IDR or Rp, so prices, discounts, taxable base, and tax amounts should be stated in that currency unless your contract and tax treatment support another billing currency.
A regular business invoice documents the commercial request for payment. A Faktur Pajak is the Indonesian VAT invoice under the PPN regime. Only a Pengusaha Kena Pajak, or PKP, must issue a Faktur Pajak for taxable goods or taxable services, and non-PKP persons or entities are prohibited from issuing a tax invoice.
A PKP Faktur Pajak must include the seller's name, address, and Nomor Pokok Wajib Pajak, or NPWP. It must also identify the buyer or service recipient with name, address, and NPWP, NIK for Indonesian individuals, passport number for foreign individuals, or name and address for certain foreign bodies or non-tax subjects.
The invoice detail should list the goods or services, selling price or compensation, discount, PPN collected, luxury-goods sales tax collected where applicable, invoice code, serial number, issue date, and the authorized signer's name and signature. Indonesia's standard PPN rate is 12% from January 1, 2025, while qualifying exports of taxable goods and taxable services for consumption outside Indonesia's customs area use a 0% PPN rate.
A Faktur Pajak must be made at the time of taxable goods or services supply, when payment is received before supply, when a term or milestone payment is received for partial work, or another time set by Ministry of Finance rules. Treat the issue date as a control point, not a cosmetic field.
A PKP can issue one consolidated Faktur Pajak for all supplies to the same buyer or service recipient during one calendar month. That consolidated invoice must be made no later than the end of the month of supply. This is useful for recurring services, retained work, or multiple deliveries to the same customer.
A free invoice works for a one-off commercial invoice, a draft sent for review, or a simple record that still needs tax handling in the correct Indonesian system. It is enough when you already know the buyer identifiers, PPN treatment, payment terms, and line-item details before you start.
A managed workflow fits recurring client work, billable time, reimbursable expenses, and invoices that must tie back to project records. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates while excluding non-billable tasks, supports client defaults, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status sync back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Only a Pengusaha Kena Pajak, or PKP, must issue a Faktur Pajak for taxable goods or taxable services. Non-PKP persons or entities are prohibited from issuing a tax invoice. A non-PKP seller can still create a commercial invoice for payment, but that document is not a Faktur Pajak under Indonesia's PPN regime.
A Faktur Pajak must identify the buyer or service recipient with name, address, and NPWP. For Indonesian individuals, NIK can apply. For foreign individuals, the passport number can apply. For certain foreign bodies or non-tax subjects, the required identification can be name and address.
PPN belongs in the tax section tied to the taxable goods or taxable services. The Faktur Pajak must show the selling price or compensation, any discount, PPN collected, and luxury-goods sales tax collected where applicable. Indonesia's standard PPN rate is 12% from January 1, 2025.
A PKP can issue one consolidated Faktur Pajak for all supplies to the same buyer or service recipient during one calendar month. The consolidated Faktur Pajak must be made no later than that month's end, so monthly invoicing needs a clear cutoff date and complete transaction list.
Indonesia uses the Directorate General of Taxes e-Faktur system for PKP users. The DGT lists Aplikasi e-Faktur Desktop as a VAT application, with version 3.2 marked valid. A commercial invoice created outside that system does not replace the required e-Faktur process for PKP tax invoices.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates, and excludes non-billable tasks. Client settings can store contacts, taxes, discounts, and payment terms, so recurring Indonesian client invoices start from consistent billing defaults.
Everhour can export invoices to QuickBooks Online, Xero, or FreshBooks as drafts. Invoice status, number, issue date, and amount sync back to Everhour, so project billing records stay connected after the accounting tool handles the final invoice workflow.
Convert tracked billable time and expenses into client invoices with Everhour Billing & Invoicing, then export drafts to accounting tools while keeping invoice status visible in Everhour.
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