Indonesia invoices need PPN-aware details and rupiah totals. Everhour keeps billable work ready for invoicing.
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You came here to prepare an invoice that can be sent to an Indonesian client without missing the commercial details that slow payment. The invoice should show the seller, buyer, services or goods, price, discount, tax treatment, total due, payment terms, and contact details in a format the recipient can read quickly.
Indonesia adds a tax-specific layer when the seller is a Pengusaha Kena Pajak, or PKP. A PKP must issue a Faktur Pajak for taxable goods or taxable services, while non-PKP persons or entities are prohibited from issuing a tax invoice. Keep the commercial invoice and tax invoice details aligned before emailing either document.
A complete Indonesian tax invoice identifies the seller with name, address, and NPWP. It identifies the buyer or service recipient with name, address, and NPWP, NIK for Indonesian individuals, passport number for foreign individuals, or name and address for certain foreign bodies or non-tax subjects.
Line details matter because they support the amount due and the tax treatment. A Faktur Pajak must include the type of goods or services, selling price or compensation, discount, PPN collected, luxury-goods sales tax collected where applicable, invoice code, serial number, issue date, and authorized signer name and signature. Use rupiah, shown as IDR or Rp, for Indonesia-based billing.
Indonesia's indirect tax is Pajak Pertambahan Nilai, abbreviated PPN and equivalent to VAT. The VAT Law as amended by the Harmonized Tax Law sets the PPN rate at 12% starting no later than January 1, 2025, with power to adjust the rate between 5% and 15% by government regulation.
Email delivery does not fix missing invoice data. Confirm the buyer identifier, tax line, issue date, and serial details before sending. A 0% PPN rate applies to exports of tangible taxable goods, intangible taxable goods, and taxable services for consumption outside Indonesia's customs area, so export treatment needs the correct basis before the invoice leaves your inbox.
A one-off invoice is enough for a simple job when the billable work is already agreed, the buyer details are known, and the seller can apply the right Indonesia tax treatment. Freelancers and small teams can use it to create a clean payment request before sending the invoice by email.
A managed workflow becomes necessary when invoice lines come from tracked time, project rates, expenses, and billable status rules. Everhour can keep billable and non-billable time separate through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A PKP invoice for taxable goods or taxable services needs PPN details because the tax invoice is a Faktur Pajak under Indonesia's PPN regime. The document must show PPN collected, along with the required seller, buyer, line-item, invoice code, serial number, date, and signer details.
A non-PKP person or entity is prohibited from issuing a tax invoice. The business can still send a commercial invoice for payment, but it should not present the document as a Faktur Pajak or charge PPN as a PKP tax invoice.
Indonesia invoices should use rupiah, shown as IDR or Rp, for local billing. Bank Indonesia manages the rupiah, and Indonesia's VAT-law calculation examples present taxable bases and PPN amounts in rupiah, so rupiah totals keep the invoice aligned with local tax presentation.
A PKP may issue one consolidated Faktur Pajak for all supplies to the same buyer or service recipient during one calendar month. That consolidated tax invoice must be made no later than the end of the month of supply.
Indonesia's Directorate General of Taxes lists Aplikasi e-Faktur Desktop as a VAT application for PKP users, with version 3.2 marked valid. PKP users should treat the DGT e-Faktur process as separate from ordinary email delivery of a payment invoice.
Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, and use member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost before invoice lines are prepared.
Everhour Billing & Invoicing turns uninvoiced billable time and expenses into client invoices. It calculates invoice amounts from rates, time, and billable expenses while excluding non-billable work, then marks invoiced time so the same work is not billed again.
Track billable status before the invoice is drafted. Everhour keeps billable and non-billable time visible, so Indonesia invoice preparation starts from cleaner billing data.
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