Indonesian invoices need precise PPN fields and buyer identifiers. Everhour keeps billable work organized before billing starts.
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Use this page to prepare an Indonesia-focused invoice that records the seller, buyer, goods or services, price, discount, tax, payment terms, and rupiah total in a clean structure. The goal is a bill a client can review quickly and a business record you can reconcile against work delivered, deposits received, and payments still due.
Indonesia adds an important distinction: PPN is the local VAT, and a formal Faktur Pajak is issued by a Pengusaha Kena Pajak, or PKP. Only a PKP must issue a Faktur Pajak for taxable goods or taxable services, and non-PKP persons or entities are prohibited from issuing a tax invoice.
A Faktur Pajak must include the seller's name, address, and Nomor Pokok Wajib Pajak, or NPWP. The buyer or service recipient must also be identified with name, address, and NPWP, NIK for Indonesian individuals, passport number for foreign individuals, or name and address for certain foreign bodies or non-tax subjects.
The invoice line should state the type of goods or services, selling price or compensation, any discount, PPN collected, luxury-goods sales tax collected where applicable, invoice code, serial number, issue date, and the authorized signer's name and signature. Use IDR or Rp for rupiah totals, since Indonesia's VAT-law examples present taxable base and PPN amounts in rupiah.
The VAT Law as amended by the Harmonized Tax Law sets the PPN rate at 12% starting no later than January 1, 2025, with power to adjust the rate between 5% and 15% by government regulation. Qualifying exports of tangible taxable goods, intangible taxable goods, and taxable services for consumption outside Indonesia's customs area use a 0% PPN rate.
Timing matters as much as fields. A Faktur Pajak must be made at the time of taxable goods or services supply, when payment is received before supply, when a term or milestone payment is received for partial work, or at another time set by Ministry of Finance rules. A PKP can issue one consolidated Faktur Pajak for all supplies to the same buyer during one calendar month, no later than the end of that month.
A one-off invoice template is enough when you need to bill a single buyer, document one supply, or draft a commercial invoice before entering tax invoice data in the proper system. PKP users should treat the template as a preparation step, since Indonesia's Directorate General of Taxes lists Aplikasi e-Faktur Desktop as a VAT application for PKP users.
A managed workflow becomes useful when billable time, non-billable work, expenses, rates, and approvals feed repeated invoices. Everhour can keep billable and non-billable time separate through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports showing billable time, non-billable time, billable amount, and cost.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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No. A Faktur Pajak is the Indonesian VAT invoice issued by a Pengusaha Kena Pajak, or PKP, for taxable goods or taxable services. Non-PKP persons or entities are prohibited from issuing a tax invoice. A non-PKP seller can still issue a commercial invoice for payment, but it should not present itself as a Faktur Pajak.
A Faktur Pajak identifies the buyer or service recipient with name and address, plus NPWP, NIK for Indonesian individuals, passport number for foreign individuals, or name and address for certain foreign bodies or non-tax subjects. Collecting the right identifier before billing prevents correction work after the invoice is prepared.
The standard PPN rate is 12% starting no later than January 1, 2025, under the VAT Law as amended by the Harmonized Tax Law. A 0% PPN rate applies to qualifying exports of tangible taxable goods, intangible taxable goods, and taxable services for consumption outside Indonesia's customs area.
Yes. A PKP may issue one consolidated Faktur Pajak for all supplies to the same buyer or service recipient during one calendar month. The consolidated tax invoice must be made no later than the end of that month, so the template needs enough detail to support monthly grouping without losing line-level clarity.
Missing buyer identifiers cause avoidable delays. A template that only asks for a company name and address is incomplete for a Faktur Pajak when NPWP, NIK, passport number, or the applicable foreign body details are required. The same problem appears when discounts, PPN collected, invoice code, serial number, date, or authorized signature details are left blank.
Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, and set member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so invoice preparation starts from categorized work instead of a mixed timesheet.
Everhour Billing & Invoicing converts uninvoiced billable time and expenses into client invoices. Invoice data can be grouped by project, task, person, date, or another available breakdown, then exported to QuickBooks Online, Xero, or FreshBooks as drafts for accounting follow-up.
Track approved billable work before invoice drafting begins. Everhour separates billable and non-billable time, rates, and costs so Indonesia-focused billing starts from clean project records.
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