Indonesia uses PPN and Faktur Pajak rules. Everhour keeps billable work visible before invoices are prepared.
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This page is for businesses that need an Indonesian invoice workflow with the right local tax labels, identifiers, dates, and rupiah totals. A commercial invoice can describe the sale, payment terms, and amount due. A Faktur Pajak carries the PPN tax-invoice detail required for taxable supplies by a Pengusaha Kena Pajak, or PKP.
Indonesia's indirect tax on taxable goods and taxable services is Pajak Pertambahan Nilai, commonly abbreviated PPN and equivalent to VAT. The VAT Law as amended by the Harmonized Tax Law sets the PPN rate at 12% starting no later than January 1, 2025. Qualifying exports of taxable goods and taxable services for consumption outside Indonesia's customs area use a 0% PPN rate.
A Faktur Pajak must include the seller's name, address, and Nomor Pokok Wajib Pajak, or NPWP. The buyer or service recipient must be identified with name, address, and NPWP, NIK for Indonesian individuals, passport number for foreign individuals, or name and address for certain foreign bodies or non-tax subjects.
The line detail must state the type of goods or services, selling price or compensation, any discount, PPN collected, luxury-goods sales tax collected where applicable, invoice code, serial number, issue date, and the authorized signer's name and signature. For a Rp10,000,000 service invoice subject to 12% PPN, the tax line is Rp1,200,000 and the gross total is Rp11,200,000.
Invoice software for Indonesia should support rupiah amounts, local tax labels, buyer tax identifiers, and separate commercial invoice details from Faktur Pajak requirements. The rupiah is Indonesia's currency managed by Bank Indonesia, and Indonesia's VAT-law calculation examples present taxable base and PPN amounts in rupiah. Using Rp totals avoids conversion mistakes in tax records and client payment documents.
The timing rules matter as much as the fields. A Faktur Pajak must be made at the time of taxable goods or services supply, when payment is received before supply, when a term or milestone payment is received for partial work, or another time set by Ministry of Finance rules. A PKP may issue one consolidated Faktur Pajak for all supplies to the same buyer during one calendar month, due no later than the end of that month.
A one-off invoice tool is enough for a small number of straightforward invoices, especially when you already know the buyer details, tax treatment, line items, and payment terms. It works best for a finished invoice file that does not need to stay connected to project time, approvals, billable status, or later management reporting.
A managed workflow is better when client billing comes from tracked work, changing rates, project costs, or several contributors. Everhour Reporting gives teams customizable reports with 45+ columns, metadata filters, grouping, exports, scheduled email delivery, and profitability dashboards, so invoice preparation can start from organized billing data instead of scattered timesheets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Only a Pengusaha Kena Pajak, or PKP, must issue a Faktur Pajak for taxable goods or taxable services. Non-PKP persons or entities are prohibited from issuing a tax invoice. A non-PKP business can still prepare a commercial invoice for payment, but it should not present that document as a Faktur Pajak.
A Faktur Pajak must identify the buyer or service recipient with name, address, and NPWP. For Indonesian individuals, NIK can apply. For foreign individuals, the passport number can apply. Certain foreign bodies or non-tax subjects are identified by name and address under the listed Faktur Pajak requirements.
PKP users need a workflow that fits Indonesia's Directorate General of Taxes e-Faktur process. The DGT lists Aplikasi e-Faktur Desktop as a VAT application for PKP users, with version 3.2 marked valid. Invoice software should keep the fields clean before the tax-invoice step, especially identifiers, tax amounts, dates, and serial-number references.
A PKP may issue one consolidated Faktur Pajak for all supplies to the same buyer or service recipient during one calendar month. The consolidated Faktur Pajak must be made no later than the end of the month of supply. This option fits repeat billing, but the supporting line detail still needs to be accurate.
The common mistake is mixing commercial invoice convenience with Faktur Pajak authority. A commercial invoice can request payment, but only a PKP must issue a Faktur Pajak, and non-PKP persons or entities are prohibited from issuing a tax invoice. Another frequent error is omitting buyer NPWP, NIK, or passport details where they apply.
Everhour Reporting lets teams build invoice-support reports with 45+ columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. A manager can review billable time, labor costs, invoice status, project, client, member, and comments before the final Indonesian invoice record is prepared.
Use Everhour Reporting to organize billable time, costs, clients, and invoice status before billing. Export clean reports for review and keep Indonesian invoice preparation tied to real project data.
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