Everhour tracks task and project hours, then supports Xero draft invoice handoff from billable time and expenses.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for teams that track work time before sending billable hours into Xero. The practical job is simple: capture hours against the right client, project, task, and rate so invoice lines make sense after they reach accounting. Xero is the ledger and invoice system. Time tracking supplies the work detail that becomes billable quantity, description, and rate.
For U.S. teams, time tracking also supports wage-and-hour recordkeeping. The FLSA requires covered employers to keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. The law does not require one specific timekeeping system. Your method needs complete, accurate records that payroll, billing, and management can rely on.
A Xero invoice is contact-based, so the client match matters before the first line item. Xero invoice records include contact, line items, issue date, due date, invoice number, reference, currency code, status, subtotal, tax, total, amount due, and amount paid. For U.S. billing, rate and invoice fields normally use USD unless your Xero file and client agreement use another currency.
Time-based invoice lines usually translate tracked work into a description, quantity, and unit amount. Xero line items also support account code, tax type, line amount, and optional tracking categories. The line amount follows quantity times unit amount, adjusted by discount rate or discount amount when a discount applies. A clear time record prevents a vague invoice line like "services" with no project or task context.
The Xero handoff has a clear direction. Existing Xero clients sync into Everhour, Everhour invoices built from billable time and expenses copy back to Xero as draft invoices, and Xero status details return to Everhour. That boundary matters because a draft invoice still needs accounting review before authorization, payment collection, and ledger reporting.
Common mistakes happen before export. A team can log accurate hours against the wrong client, mix billable and non-billable work in one line, use a stale rate, or leave the tax type and account code for someone else to guess. Xero invoice statuses include DRAFT, SUBMITTED, DELETED, AUTHORISED, PAID, and VOIDED, so status review should distinguish work approved for billing from invoices approved inside Xero.
A one-off time tracking tool is enough when you need a small invoice, a short client project, or a clean export for manual entry. It works best when one person controls the client, rate, invoice description, and final Xero review. The spreadsheet or tool handles the billing draft, and Xero remains the place where invoice status, payment, tax coding, and accounting treatment are finalized.
A managed workflow fits teams with recurring clients, multiple project tools, approvers, and billing review. Everhour Time Tracking captures task and project hours through timers or manual entries, then feeds timesheets, reporting, budgeting, invoicing, and payroll review. Admins can use approvals, locked periods, reminders, and timer rules before billable time becomes a Xero draft invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Xero receives invoice data, not a full raw timer history, in a typical accounting handoff. Billable time becomes invoice line items with fields such as description, quantity, unit amount, account code, tax type, and totals. Keep the underlying time report available separately when a client asks for task-level detail or an internal reviewer needs the audit trail.
The highest-risk fields are contact, line item description, quantity, unit amount, account code, tax type, and currency code. Quantity usually comes from approved billable hours, while unit amount comes from the agreed billing rate. A wrong client or account code can send accurate work to the wrong invoice or reporting category.
Xero draft invoices do not replace payroll time records. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Invoice lines show billable amounts for a customer. Payroll review needs worker-level time records, including non-billable hours when those hours are work time.
The federal baseline is weekly. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek, at not less than 1.5 times the regular rate. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless weekly overtime or another law or agreement applies.
Check client match, project assignment, billable status, rate, invoice description, account code, tax type, and approval status. Also confirm that any discount belongs on the invoice line or invoice total before export. After an invoice reaches Xero as a draft, accounting review should handle authorization, payment status, tax treatment, and ledger reporting.
Everhour Time Tracking records task and project hours through live timers or manual entries, then routes that time through timesheets, approvals, reporting, budgeting, invoicing, and payroll review. Admin controls such as locked periods, reminders, approvals, and timer rules help teams clean up hours before billable time becomes a Xero draft invoice.
Track approved hours before billing review. Everhour connects task time, timesheet controls, and Xero draft invoice handoff so billable work reaches accounting with cleaner context.
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