Everhour connects tracked consulting hours to project budgets, invoices, and reports for client-facing engagements.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn a consultant's workday into billing-ready records: client calls, discovery interviews, onsite observation, analysis time, report writing, and follow-up. Business consultants usually work through contractual projects, and self-employed management analysts are commonly paid by the hour or by the project. The record you need is a clear trail from worked time to client, engagement, task, phase, billable status, and rate.
Consulting teams need the same detail for management as well as invoices. A partner or project lead needs to see whether discovery consumed the planned hours, whether analysis is drifting, and whether follow-up time belongs to the current phase or a change request. Solo consultants use the same structure to defend scope and avoid writing off work that should have been billed.
A useful entry starts with client, project, task, phase, date, start and stop time or duration, billable status, role or person, hourly rate when rates apply, and a short note. The phase matters because management-analysis work often moves from information gathering to interviews, onsite observation, analysis, recommendations, reports, and post-implementation follow-up. Without the phase, an eight-hour day becomes too vague to compare against scope.
A clean consulting line can read: Apex Foods, operating model review, discovery phase, stakeholder interviews, March 5, 2026, 2.75 hours, billable, $180 per hour, note: COO and plant manager interviews. That line gives the invoice enough context and gives the project lead a usable signal. A fixed-fee engagement still needs the same structure because actual hours reveal margin, over-servicing, and proposal accuracy.
The proposal sets the timekeeping design. It promises scope, schedule, and cost, so tracked time should mirror those commitments. Use the same phases or deliverables that appear in the statement of work, such as discovery, analysis, recommendation deck, implementation support, and post-implementation review. Matching entries to proposal language lets you compare promised effort with actual effort without rebuilding the engagement history from emails.
Business consultants often work under tight deadlines, and some management analysts work more than 40 hours per week. Weekly totals help leaders spot overloaded consultants and budget pressure before the final invoice. For U.S. employees, covered employers must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek; client budget tracking does not replace those records.
A one-off tracker is enough when a single consultant needs to reconstruct this week's billable hours, prepare a simple invoice backup, or separate client work from internal administration. Keep the export with the invoice or project file. For U.S. covered employers, preserve payroll records for at least three years and basic time and earnings records, such as daily start/stop time cards or sheets, for at least two years.
A managed workflow becomes the better choice when multiple consultants split phases, work across client sites, or need ongoing budget control. Everhour Project Budgeting tracks hour-based or money-based budgets, recurring periods, threshold email alerts, and client-level budgets. That setup turns daily consulting entries into budget status, approval context, and billing backup, with less month-end spreadsheet repair.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use client, project, phase, task, date, duration, billable status, rate, and a short note. Phase names should match the engagement plan, such as discovery, interviews, analysis, recommendations, report writing, and follow-up. This structure lets a consultant turn entries into invoice backup, budget review, and a scope discussion without translating raw hours later.
Yes. Fixed-fee work still needs time records because margin depends on the contract price and actual effort together. A $20,000 strategy review that consumes twice the planned analysis time needs a different proposal assumption next time. Track hours by phase and role so overruns point to the exact part of the delivery model.
The contract controls billable status. Typical consulting project categories include discovery interviews, information gathering, onsite observation, analysis, recommendations, report preparation, and post-implementation follow-up. Travel, internal administration, sales work, and rework need clear billing rules before they appear on an invoice. Separate billable, nonbillable, and internal categories so the invoice does not hide scope creep or write-offs.
Project tracking supports billing and management. Covered employers under the FLSA still need accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed, regularly recurring 168-hour workweek at not less than one and one-half times the regular rate.
Collect only the time data needed for billing, payroll, budgets, and client review, then protect it. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act, and FTC guidance says companies keeping sensitive customer or employee information should collect only what they need, keep it safe, and dispose of it securely. For covered businesses, California employees and job applicants can fall under CCPA rights because employment-data exemptions expired on December 31, 2022.
Everhour Project Budgeting lets consulting teams set hour-based or money-based budgets for each engagement, use recurring budget periods for retainers, and send threshold email alerts at 75%, 90%, 100%, or custom levels. Client-level budgets can group multiple projects under one client spending limit.
Everhour embeds timers and manual time entry in tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Consultants can log time against the task they already use for discovery, analysis, or deliverable work, keeping task context attached to each entry.
Use Everhour Project Budgeting to set hour or money budgets for consulting engagements, receive threshold alerts, and keep client-level budget status tied to tracked work before invoicing.
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