Client work needs clean records by project and billable status, and Everhour turns approved hours into billing workflows.
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| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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You came to organize time so a client, manager, or finance reviewer can see who worked on each engagement, which task or phase used the hours, and whether the time is billable. Client-service delivery teams use those records for invoices, retainer burn-down, scope discussions, staffing, and profit review. A usable entry connects the hour to a client, a project, a task or phase, a person, a date, and a billable status.
For U.S. employers, project labels sit beside federal recordkeeping duties. The FLSA requires covered employers to keep accurate records for nonexempt workers and does not require a specific timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek. Client names and phases help billing; daily and weekly totals support payroll review.
A client-project record should separate the business question from the payroll question. Use client, project, task or phase, person, date, start and stop or duration, billable status, rate if billing by time, notes, and budget category. Invoices need clean billable time. Managers need total effort, including non-billable coordination, training, administration, and business development, so project margin and capacity do not rely only on invoiceable hours.
A professional services example: a consultant records March 5, 2026, 1.25 hours, Acme Health, implementation project, discovery phase, stakeholder interview, billable, $150 per hour, note: interviewed finance lead and captured reporting requirements. Later that day, the same consultant logs 0.50 hours to internal practice management, non-billable, team staffing review. Both entries matter because utilization, realization, forecasting, staffing, and margin use different slices of the same time data.
A common client-project mistake is recording only time that will appear on the invoice. That hides the real cost of meetings, project management, rework, internal review, and training. For firms that still use billable-hour economics, utilization is often treated as billed hours divided by total hours worked. Missing non-billable time inflates that number and makes staffing decisions look healthier than they are.
Another gap comes from vague categories such as "client admin" or "miscellaneous project work." Use phases that match the way you manage scope, such as discovery, delivery, review, and support, then keep billable status separate from the phase name. Realization compares net billed hours or fees with gross billable hours or fees accrued, so discounts, write-offs, and non-billable cleanup need labels that survive invoice review.
A simple one-off total is enough when you need a quick weekly summary for one client, one project, and a small number of entries. It works for checking a draft invoice, reconciling a short engagement, or sharing a clean export with a client. It breaks down when several people touch the same project, rates differ by person or phase, approvals are required, or budget burn needs attention before month-end.
A managed workflow keeps tracked time tied to the project from the start. Everhour supports that move with weekly project hours and working hours in Timesheets, so team members can submit time and managers can approve, reject, partially approve, or lock entries before billing or payroll review. That approval trail gives client-project teams one record to use for invoice checks, capacity review, and handoff to finance.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use client, project, task or phase, person, date, start and stop time or duration, billable status, rate, notes, and budget category. The entry should let a reviewer connect the work to an invoice line, budget, staffing decision, or payroll record without guessing. For U.S. billing examples, rate fields normally use U.S. dollars.
Yes. Record project management, internal review, rework, client meetings that are not billed, administration, training, and business development when they consume team capacity. Client-project profitability needs both billable and non-billable time, and staffing forecasts fail when managers only see invoiceable hours.
Billable status answers whether the time can be charged to the client. Phase answers where the work sits in the engagement, such as discovery, delivery, review, or support. Keep them as separate fields so a non-billable review hour still counts against the right project phase and budget.
They can support payroll review, but covered employers still need accurate wage-and-hour records for nonexempt workers under the FLSA. For employees covered by the FLSA minimum wage or overtime provisions, records must include daily hours worked and total hours each workweek. Covered nonexempt employees must receive overtime for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
Keep notes tied to the business task, deliverable, or decision, and leave out sensitive personal information that the team does not need. FTC guidance says companies keeping sensitive personal information about customers or employees should collect only what they need, keep it safe, and dispose of it securely. California covered businesses also need to account for CCPA obligations for California employee time-tracking data.
Everhour Timesheets collects weekly project hours and working hours by person for review before billing or payroll. Team members can submit time, and managers can approve, reject, partially approve, or lock entries so finance works from approved client-project records instead of loose updates.
Everhour embeds time tracking controls in supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams can keep tasks in the place where project work already happens while client-project time flows through a consistent tracking process.
Use Everhour Timesheets to collect weekly project and working hours, route them for manager approval, and lock accepted entries before finance prepares invoices or payroll, giving client-project teams an approved time record.
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