Everhour gives client-service teams structured time tracking, approvals, and project controls for cleaner billing and workload review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Client project tracking turns scattered work into a usable record by client, project, task or phase, person, billable status, and budget consumption. A consulting team can log discovery calls, analysis, revisions, internal review, and client reporting under the same engagement while keeping billable and non-billable time separate.
The goal is a record that supports the next operational step. Logged time feeds invoices, utilization, project margin review, forecasting, and staffing. For U.S. employers with covered nonexempt workers, time records also need to preserve hours worked each workday and total hours worked each workweek under the FLSA recordkeeping baseline.
Start with a client name, then divide work into projects, phases, or tasks that match the way the engagement is sold and managed. A useful entry includes the person, date, time amount, task or phase, billable status, and a short note that explains the work. For example, a designer might record 2.5 billable hours on client A, website redesign, homepage wireframes.
Non-billable time belongs in the same system. Internal meetings, administration, training, business development, and scope review affect capacity and project profitability even when they never appear on an invoice. A report that excludes non-billable work can make utilization look high while hiding the hours that reduced available delivery time.
Billable-hour teams often track utilization as billed hours divided by total hours worked. That metric works best when each person logs both client and internal work consistently. A consultant with 30 billed hours and 10 internal hours in a week has a different capacity picture from someone who logs only the 30 billed hours.
Realization adds another check by comparing net billed hours or fees with gross billable hours or fees accrued. Low realization can point to write-downs, discounting, rework, or scope creep. The useful decision is specific: adjust estimates, change approval points, update rates, or separate non-billable project management from billable delivery work.
A one-off weekly total is enough when you need a quick client recap or a small invoice backup. It stops being enough once several people touch the same client, budgets reset by month, approvals matter, or time needs to flow into billing, payroll review, and staffing decisions without manual cleanup.
A managed workflow gives client project teams project assignments, roles, groups, weekly capacity, approval steps, lock rules, and admin correction tools. Everhour supports that operating layer so tracked time can become reviewed time before reports, invoices, budgets, or payroll-adjacent checks use it.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful client project time record includes client, project, task or phase, person, date, time amount, billable status, and a work note. Teams that manage budgets should also connect the entry to budget consumption. U.S. employers with covered nonexempt workers also need records of hours worked each workday and total hours worked each workweek.
Yes. Non-billable client work affects margin, capacity, and staffing even when it does not appear on the invoice. Track internal meetings, administration, training, business development, and project management separately from billable delivery work. That separation keeps invoices clean while giving managers a complete view of effort.
For firms that use billable-hour economics, utilization is commonly calculated as billed hours divided by total hours worked. The metric needs complete time entry, including non-billable work, or the result overstates delivery efficiency. Budget utilization by person, level, or service line when those views drive staffing decisions.
The common mistake is tracking only invoiceable work. That creates clean invoices but weak management reports because internal work, rework, training, and business development disappear from capacity planning. Project margin and staffing decisions need both billable and non-billable time in the same reporting structure.
No. Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes, regardless of client or project.
Everhour Team Management lets admins set project assignments, roles, team groups, weekly capacity, approval workflows, lock rules, and personal tracking limits. Managers can review submitted time, approve or reject entries, and correct records when cleanup is needed before billing or payroll review.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports with columns for client, project, member, billable time, labor costs, profit, invoice status, and budget metrics. Teams can export reports in CSV, Excel/XLSX, or PDF for client review or internal analysis.
Set up project assignments, approvals, lock rules, and capacity controls before time reaches billing or payroll review. Everhour gives client-service teams cleaner records and stronger project oversight.
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