Everhour turns tracked hours into reports and billing records, while Ukraine's Labour Code defines the time categories teams must review.
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A Ukrainian employer needs records that show who worked, when the work happened, and which category the time belongs to. State Statistics Committee Order No. 489 includes Form P-5 for recording working time, with codes for regular hours, part-time hours, night hours, overtime, and weekend or holiday work. A practical time record should separate those categories instead of storing one weekly total.
The Labour Code also requires per-employee overtime records. Normal working time is no more than 40 hours per week, unless a lower standard applies by collective agreement. During martial law, normal working time may rise to 60 hours per week for employees at critical infrastructure facilities, while employees with legally reduced working time at those facilities may not exceed 40 hours per week.
A useful Ukrainian timesheet separates regular hours, overtime, night hours, weekend or holiday work, absences, and project work. Night time runs from 10 p.m. to 6 a.m. under the Labour Code, and night work is generally paid at an increased rate of at least 20% of base salary for each night hour. That category needs its own label before payroll review starts.
Overtime needs more than a note in a comment field. Overtime work may not exceed four hours for each employee over two consecutive days or 120 hours per year. For hourly-paid employees, overtime is paid at double the hourly rate. For piece-rate employees, the surcharge is 100% of the relevant hourly base salary, and compensatory time off is not allowed.
A Ukraine-focused setup should use Ukrainian labels where employees and payroll staff rely on local records, and hryvnia values for domestic payroll or billing. Ukraine's Constitution makes Ukrainian the state language and the hryvnia the currency unit, so those are the default references for internal working-time records, payroll summaries, and local finance review.
Remote work needs the same discipline as office work. Remote employees may split working time at their own discretion unless the contract says otherwise, but total working hours may not exceed the Labour Code's normal or reduced working-time standards. A weak setup records only deliverables or project names. A defensible setup records daily time, category, project, and approval status.
A simple weekly total is enough for a freelancer checking billable work or a manager reviewing one short assignment. It stops being enough when several people split time across clients, remote schedules, night work, overtime, and payroll categories. At that point, the record needs approvals, locked periods, exports, and a reporting layer that keeps changes visible.
Everhour fits the managed workflow by turning logged project time into customizable reports with 45+ columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. Teams can review hours by member, project, client, billable time, labor costs, budget data, and overtime visibility through Team Hours and custom reports before billing or payroll handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Ukraine's Labour Code requires the employer or authorized body to keep records of each employee's overtime work. Those records should identify the employee, date, amount of overtime, and related work category so payroll can apply the correct rate and managers can review the four-hour over two consecutive days and 120-hour annual limits.
Ukrainian time records should separate regular hours, part-time hours, night hours, overtime, and weekend or holiday work. Form P-5, approved by State Statistics Committee Order No. 489, uses working-time categories for labor statistics. A project-only time log misses payroll categories that affect pay, limits, and review.
Remote employees may split working time at their own discretion unless the employment contract says otherwise. Total working hours still may not exceed the Labour Code's normal or reduced working-time standards under Articles 50 and 51. A remote-work policy should define reporting deadlines, approval rules, and any required availability windows.
The biggest mistake is storing one daily total without a category. A record that combines regular hours, night work, overtime, and weekend or holiday work forces payroll staff to reconstruct the facts later. Separate fields make rate checks, limits, approvals, and audit review faster.
Yes. Law No. 2297-VI can apply to employee time-tracking data because it covers information about an identified or identifiable individual. Employers should process time data for a specific and legitimate purpose, keep the scope adequate and non-excessive, and use a valid legal ground with transparent handling.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns. A Ukrainian team can group and filter records by member, project, client, billable time, labor costs, date range, and overtime visibility, then export the review in CSV, Excel/XLSX, or PDF.
Everhour Timesheets let users submit weekly project hours or working hours for review. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members, which keeps payroll and billing records from changing after review.
Use Everhour Reporting to group, filter, export, and schedule time data across projects, clients, and people, with overtime visibility that supports payroll and billing review.
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