Business owners juggle billable work, payroll records, and team visibility, and Everhour keeps task and project hours organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn scattered hours into records you can use for payroll review, client billing, job costing, and business planning. A service business owner needs person-level entries for work performed for each client or job, plus daily and weekly totals for employees. A small internal team needs project time that shows where paid effort goes, even when no invoice will be sent.
The same record can serve different purposes only when the fields stay clear. Billable service work needs direct labor hours tied to a contracted hourly rate; federal time-and-materials vouchers may use individual daily job timekeeping records to substantiate billed labor. Payroll review for U.S. covered nonexempt employees needs accurate hours worked each workday and total hours worked each workweek. Internal records need enough project detail to explain capacity and cost.
Start with a daily entry for each person: date, work item, client or job, project, hours worked, and notes that identify the task. Add a billing flag when time supports an invoice. Add a payroll flag when the entry feeds wage review. For U.S. money fields, use dollars, because rates, labor cost, and invoice amounts normally use USD for U.S. users.
A clean owner record can read: Maya, March 5, 2026, Acme website redesign, homepage QA, 2.75 hours, billable, $85 hourly rate, remote. Another employee entry can read: Jordan, March 5, 2026, warehouse inventory cleanup, 7.5 hours, payroll, nonbillable. These examples separate the person, date, work performed, business purpose, and rate context.
Business owners lose useful data when every hour lands in one generic bucket. A client-billing hour supports the contracted hourly rate multiplied by direct labor hours. A payroll hour supports wage review. An internal project hour explains capacity, cost, or owner priorities. Tag each entry before reporting, because the same weekly total cannot answer invoice, payroll, and margin questions without context.
Remote and hybrid work make this separation more valuable. BLS reported that in 2024, 33% of employed people spent some time working at home on days they worked. Remote work still needs the same owner discipline: capture accurate time close to the work, identify the person and job, and keep enough detail to review the entry later. FTC guidance for companies keeping sensitive employee information says to collect only what they need, keep it safe, and dispose of it securely.
A one-off weekly total works for a quick owner check, a single invoice draft, or a short project with one person. A managed workflow becomes necessary once several people log time across clients, jobs, payroll periods, or budgets. At that point, the owner needs submitted timesheets, review status, locked periods, and a reliable handoff to billing or payroll.
Everhour Time Tracking fits that managed stage by letting teams record task and project hours with timers or manual entries, including inside supported project tools. Those entries can feed timesheets, reports, budgets, invoices, and payroll review. Admin controls such as approvals, reminders, locked periods, and timer rules keep the workflow consistent after the first week.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Capture the employee or contractor, date, client or job, project or task, hours worked, rate or pay basis, and purpose: billing, payroll, or internal tracking. For U.S. covered nonexempt employees, keep daily hours worked and total hours worked each workweek. Preserve payroll records for at least three years and basic time and earnings records for at least two years.
One timesheet can support both only when each entry carries both the labor context and the pay context. Client billing needs direct labor hours tied to the contracted hourly rate. Payroll review for U.S. covered nonexempt employees needs daily hours and weekly totals. A billable rate field does not replace wage, deduction, or gross payroll records.
A small business can use manual entries, a digital tracker, paper time sheets, or another complete method. The FLSA requires covered employers to keep accurate records for employees covered by its minimum wage or overtime provisions, but it does not require a particular clock-in system. State or local wage, overtime, privacy, and employee-monitoring rules can add requirements.
Review overtime by fixed workweek, not by averaging busy and slow weeks. Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate. Saturday, Sunday, holiday, or rest-day work alone does not create a federal overtime premium.
Weekly lump totals create cleanup because they omit the date, person, job, and business purpose behind the hours. Over-collecting activity data creates a different problem: federal FTC guidance says companies keeping sensitive personal information about employees should collect only what they need, protect it, and dispose of it securely. Keep the record detailed enough for billing, payroll, and review.
Everhour Time Tracking lets people log task and project hours with a timer or manual entry, including inside supported tools such as Asana, ClickUp, Jira, Trello, and GitHub. Those entries feed timesheets, reports, budgets, invoices, and payroll review, while approvals, reminders, locked periods, and timer rules give owners control over the workflow.
Everhour Timesheets let managers approve, reject, or partially approve submitted time before payroll, billing, or reporting. Submitted time is locked unless withdrawn or rejected, and approved time stays locked for regular members, so owner review does not reopen every prior entry.
Replace weekly guesswork with Everhour Time Tracking, where timers and manual entries capture task and project hours, then feed timesheets, reports, budgets, invoices, and cleaner payroll review.
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