Cleaning crews move between clients, buildings, and shifts, and Everhour keeps service hours tied to reporting.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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This page is for cleaning service owners, office managers, and payroll staff who need a clear record of where crew time went. A cleaner may cover one building all night or move between several client locations during a shift. The useful outcome is a week of entries by worker, date, client or building, task, travel, breaks, and billable status.
That structure supports two jobs at once. Payroll review needs daily hours worked and total hours worked each workweek for covered nonexempt workers under the FLSA recordkeeping baseline. Client billing needs time tied to the right account, building, and service type. Cleaning schedules can include full-time and part-time shifts, plus evening, night, or weekend work, so weekly totals matter as much as each site visit.
Each shift entry should identify the worker, date, start time, stop time, client, building or site, and task category. Cleaning tasks can include floors, restrooms, trash removal, disinfecting frequently touched surfaces, supplies, minor repairs, and securing buildings. Separate cleaning time from meal breaks, other nonworking breaks, administrative time, and travel between work sites so the record explains both paid time and client-facing work.
A practical line item reads like this: March 5, 2026, Jordan Lee, 6:00 p.m. to 9:15 p.m., Green Tower, Restrooms and floors, billable; 9:15 p.m. to 9:35 p.m., travel to West Clinic, paid, non-billable; 9:35 p.m. to 11:10 p.m., West Clinic, trash and disinfecting, billable. For invoicing, billable revenue equals billable hours multiplied by the agreed hourly rate in USD.
Cleaning time goes wrong when a business treats each building as a separate week. For janitorial, landscaping, and security employers, DOL states that hours from more than one job site or position must be counted together for overtime. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate.
The federal workweek is a fixed, regularly recurring 168-hour period made of seven consecutive 24-hour periods. Hours may not be averaged across two or more workweeks for FLSA overtime purposes. The FLSA does not require premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless weekly overtime is triggered or another law, policy, contract, or agreement applies.
A one-off tracker is enough for a small job, a corrected timesheet, or a quick weekly summary when the crew list, sites, and rates are simple. It gives you a finished set of hours to review, copy into payroll, or attach to a client invoice. It breaks down once supervisors need recurring approvals, location-level profitability, or a consistent record across many buildings.
Managed tracking becomes the practical workflow when the same cleaners rotate across clients, schedules change nightly, and office staff reconcile payroll, billing, and job cost after the shift. Everhour fits that managed side by turning logged time into customizable reports with grouping, filters, date ranges, exports, and scheduled delivery, so reviewed service hours become a durable system of record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A complete cleaning entry identifies the worker, date, start and stop times, client, building or site, task category, break time, travel between work sites, and billable status. Covered employers also need daily hours worked and total hours worked each workweek for each nonexempt worker under the FLSA recordkeeping baseline.
Yes. DOL says employers may use any timekeeping method they choose, including a time clock, a timekeeper, or workers recording their own time, as long as the required records are complete and accurate. For covered nonexempt workers, the record must show hours worked each day and total hours worked each workweek.
For janitorial, landscaping, and security employers, DOL states that travel time between work sites generally must be treated as hours worked. A cleaning record should separate that time from billable cleaning tasks, because payroll may need paid hours while a client invoice may show only billable service time under the customer agreement.
No. The FLSA does not require overtime premium pay solely because work occurs on Saturday, Sunday, a holiday, or a regular rest day. Under the federal baseline, covered nonexempt employees must receive overtime for hours worked over 40 in a workweek at not less than one and one-half times the regular rate. A state rule, policy, contract, or agreement can require more.
Billable time belongs to client-facing work that can be invoiced at the agreed rate, such as restroom cleaning, floors, trash removal, or disinfecting at a customer building. Non-billable time covers internal administration, schedule coordination, or work the agreement excludes. Use the same categories every week so revenue, utilization, and job profitability come from consistent hours.
Everhour Reporting lets managers build reports with 45+ columns, then group and filter logged time by project, client, member, date range, billable time, labor cost, or invoice status. Cleaning services can export reports as CSV, Excel/XLSX, or PDF for billing review, job-cost checks, and supervisor follow-up.
Everhour Timesheets collect weekly project hours and working hours by person before payroll or billing review. Managers can approve, reject, or partially approve submitted time, and approved entries stay locked for regular members so corrections happen before cleaner hours move downstream.
Everhour Reporting groups job-site time by client, project, member, and date, then exports CSV, Excel/XLSX, or PDF reports for billing review and cleaner labor visibility.
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