Everhour captures task and project hours, then turns time data into cleaner timesheets, reports, budgets, invoices, and approvals.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A time tracking KPI gives you a measurable way to review where work time goes. The useful version connects hours to a business question: client billing, payroll review, project budgets, team capacity, or utilization. A raw total such as 42 hours tells you less than 42 hours split by client, project, task, billable status, and workweek.
U.S. teams also need the record behind the metric. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require one specific timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
Start with KPIs that match the work you manage. A client services team usually needs billable time, non-billable time, project budget progress, invoice status, and hours by client. An internal operations team usually watches capacity, project hours, recurring admin time, and approved timesheets. A payroll reviewer needs daily hours, weekly totals, and exception checks.
The cleanest KPI set uses the same categories every week. Track time by project, client, task, person, billable status, and date. Use U.S. dollars for rate, payroll, billing, and invoice fields when the work is billed or paid in the United States. Keep the time unit consistent too, since mixed entries make utilization and budget reports harder to trust.
The most common KPI mistake is treating reconstructed time as equal to time captured near the work. End-of-week recall loses task detail, shifts time into the wrong client, and hides gaps in the workday. Manual entries are valid when your policy allows them, but they need clear dates, tasks, comments, and approval steps.
Overtime KPIs need a fixed workweek, not a rolling average. Under the FLSA federal baseline, a workweek is 168 hours, made of seven consecutive 24-hour periods. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than 1.5 times the regular rate of pay. Hours may not be averaged across two or more workweeks for FLSA overtime purposes.
A one-off weekly total is enough when you need a quick read on one person's time, one short project, or one invoice draft. It stops being enough when several people work across clients, managers need approvals, or time data feeds payroll, invoices, utilization, and budgets. At that point, the KPI has to come from the same system that holds the time entries.
Everhour fits that managed workflow by capturing task and project hours through timers or manual entries, including inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Admins can use reminders, approvals, locked periods, and timer rules so time tracking KPIs come from reviewed records instead of scattered spreadsheets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A time tracking KPI is a metric built from logged work time, such as billable hours, non-billable hours, project hours, approved timesheet totals, or budget progress. The KPI becomes useful when each time entry includes the person, date, project, task, client, and billable status needed to explain the number.
Start with billable time, non-billable time, hours by project, hours by person, budget progress, and submitted or approved timesheets. Payroll-focused teams also need daily hours and total weekly hours for covered nonexempt employees because FLSA records must include both for employees covered by its minimum wage or overtime provisions.
A weekly total gives a quick workload signal, but it is weak as a management KPI. It does not show the client, project, task, billable status, approval state, or daily distribution behind the number. U.S. FLSA recordkeeping also requires daily hours worked and total hours worked each workweek for covered employees in scope.
Use the fixed workweek as the overtime boundary. Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate. Saturday, Sunday, holiday, or rest-day work does not trigger a federal premium by itself unless the weekly overtime rule or another law or agreement applies.
Mixing incomplete time entries with reviewed time creates unreliable KPIs. A report that combines timers, late manual entries, missing tasks, and unapproved corrections cannot show clean billable time, utilization, or payroll totals. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
Everhour Time Tracking logs task and project hours through live timers or manual entries, including inside common project tools. Those entries feed timesheets, reporting, budgeting, invoicing, and payroll review, while admin controls cover reminders, approvals, locked periods, and timer behavior.
Track approved hours where work happens, then use Everhour to connect time entries with timesheets, budgets, invoices, and payroll review without rebuilding KPIs by hand.
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