Creative teams juggle billable work, revisions, and deadlines. Everhour ties tracked time to budgets and billing.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Creative agencies track time to see where billable effort goes across clients, campaigns, retainers, and internal work. A useful record shows the person, date, project, task, actual hours, and billable status. That structure keeps a designer's concept work separate from account meetings, sales work, admin time, and unpaid internal reviews.
The goal is a usable operating record, not surveillance. Creative work often moves between briefs, concepts, revisions, client feedback, and final production. Project-level tracking gives producers, art directors, and owners enough detail to compare work against timelines and budgets without asking people to rebuild their week from memory.
Each time entry needs a client, project, task or deliverable, date, duration, person, and billable or non-billable label. Useful task names match agency work: brand concepts, landing page design, copy revision, client presentation, production handoff, or final file prep. Comments should explain scope changes or unusual work, not repeat the task name.
Billable hours are charged to a client. Non-billable time covers internal, admin, sales, or other work that should not appear on a client invoice. Agencies often review billable performance as utilization or chargeability. One common utilization formula divides billable hours by total recorded hours, so missing non-billable time inflates the number and hides capacity problems.
Creative teams often work on several client projects with different deadlines in the same week. A designer may spend 2.5 hours on logo concepts, 1 hour on internal critique, 3 hours on web page revisions, and 30 minutes preparing files for client review. Those entries need separate projects or tasks because they answer different billing and scheduling questions.
Art directors and producers also need time data that supports budgets and timelines. A project that looks on schedule can still burn through design hours if revisions pile up. Separate entries for original scope, client-requested changes, and internal rework make the review actionable and reduce disputes over whether extra work belongs on the invoice.
A simple weekly total is enough when a solo designer needs a quick personal record or a small agency is checking one short project. That record should still separate client work from non-billable time and keep enough detail to recreate the week. For U.S. payroll, covered employers must keep accurate daily and weekly hours for non-exempt workers under the FLSA.
A managed workflow becomes necessary when tracked time feeds client budgets, retainer burn-down, invoices, payroll review, and utilization reporting. Everhour Project Budgeting tracks time and money budgets as people log work, supports recurring budget periods, and can send threshold alerts when projects approach defined limits, giving creative leads a live view before the budget is gone.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Client, project, task, date, person, duration, and billable status are the core fields. Creative agencies also benefit from short notes for scope changes, client feedback rounds, and revision work because those details explain why a budget moved. A time record that only says "design" leaves too much room for billing and planning disputes.
Agencies should track non-billable work separately from client-charged work. Internal critique, sales support, admin, training, and unpaid rework affect capacity even when they never appear on an invoice. Utilization or chargeability reports become unreliable when the denominator excludes recorded non-billable time.
Task tracking should be detailed enough to support billing, budget review, and staffing decisions. A separate entry for each design minute creates noise, but one weekly bucket hides scope creep. Practical task labels usually follow deliverables or workflow stages, such as concept development, revision round, client presentation, production, and final review.
One tracker can work for both groups when entries identify person, client, project, task, hours, and billable status. The agency should still treat payroll, contractor billing, and client invoicing as separate review workflows. Covered nonexempt employees require accurate daily and weekly hours under the FLSA, while freelancer invoices depend on the contract terms.
The common mistake is recording only billable client work. That makes utilization look stronger than it is and hides internal effort, sales work, over-servicing, and unpaid revisions. Total recorded hours need both billable and non-billable categories so owners can see true capacity and decide whether budgets, staffing, or client scope need correction.
Everhour Project Budgeting connects logged time to hour-based or money-based budgets, including one-time and recurring periods. Creative leads can use threshold alerts at 75%, 90%, 100%, or custom levels to catch campaign, retainer, or production overruns before the client budget is exhausted.
Everhour can turn approved tracked time into invoices and reports tied to clients, projects, tasks, billable time, labor costs, and invoice status. That gives agency teams a cleaner handoff from creative work logs to client billing without rebuilding the invoice from scattered timesheets.
Track creative work by client, project, task, and billable status. Everhour connects that time to project budgets, alerts, and billing workflows for cleaner agency delivery.
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