Transportation teams track mobile, route-based work across shifts, vehicles, and duty status. Everhour helps structure those hours for review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Transportation time tracking starts with the work pattern. Heavy truck drivers may spend days or weeks away from home, while delivery drivers usually handle local or urban routes with scheduled pickups and dropoffs. A useful record captures the person, date, vehicle, route or job, start and stop times, and the work category tied to each block of time.
For U.S. commercial motor vehicle operations, driver logs classify each 24-hour period as off duty, sleeper berth, driving, or on-duty not driving. On-duty not driving time includes waiting for dispatch, vehicle inspection or servicing, loading or unloading, attending a disabled vehicle, and other work for a motor carrier. Those labels matter because payroll review and motor-carrier records do different jobs.
A transportation record should leave a clear trail from the driver's day to the weekly payroll file. For non-exempt workers covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Covered employers may use any timekeeping method if the record is complete and accurate.
Driver records often need more operational detail than an ordinary timecard. A record of duty status includes fields such as date, total miles driven, truck or tractor and trailer number, carrier, driver certification, 24-hour start time, total hours, and shipping document number or shipper and commodity. Dispatch records, bills of lading, trip records, mobile communications, payroll records, and settlement sheets help reconcile the log.
Transportation teams make mistakes when they treat one total as enough for every purpose. A payroll total answers how many hours a non-exempt worker worked in a fixed workweek. A driver duty-status record answers whether a commercial motor vehicle driver stayed within hours-of-service limits for driving, on-duty not-driving time, breaks, and off-duty time.
Property-carrying CMV drivers may drive up to 11 hours after 10 consecutive hours off duty and may not drive beyond the 14th consecutive hour after coming on duty. Passenger-carrying CMV drivers may drive up to 10 hours after 8 consecutive hours off duty and may not drive after 15 hours on duty. Property- and passenger-carrying CMV drivers may not drive after 60 hours on duty in 7 consecutive days or 70 hours on duty in 8 consecutive days.
A one-off weekly total works for a small correction, a single settlement check, or a quick review of one driver's route hours. It stops working when dispatch changes, payroll needs approval, or managers must compare route time, loading time, waiting time, and vehicle assignments across a full team.
A managed workflow gives transportation teams a repeatable record. Everhour Team Management supports lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflow, roles, project assignments, team groups, and team-wide time policy defaults. That structure helps managers review submitted hours, protect approved periods from edits, and keep route-based work ready for payroll or billing handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Transportation teams should separate driving, on-duty not-driving work, off-duty time, and sleeper berth time when driver duty-status records apply. Payroll records also need daily hours worked and total hours worked each workweek for non-exempt workers covered by the FLSA minimum wage or overtime provisions. Route, vehicle, shipment, and dispatch details help connect time entries to actual transportation work.
The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require one specific timekeeping form or system. A paper sheet, app, time clock, or integrated workflow can work if it records the required information completely and accurately. Motor-carrier driver logs may have separate FMCSA requirements, including ELD rules for most RODS drivers.
The FLSA does not require overtime premium pay solely because covered non-exempt employees work on Saturday, Sunday, a holiday, or a regular rest day. Federal overtime applies when a covered non-exempt employee works over 40 hours in a fixed 168-hour workweek, unless an exemption applies. A state law, policy, contract, or labor agreement can create a different premium rule.
Motor carriers use supporting records such as dispatch or trip records, bills of lading, schedules, mobile communications, payroll records, settlement sheets, and shipping documents to match driver logs to actual work. These records are especially useful for on-duty not-driving time, such as waiting for dispatch, loading, unloading, inspections, servicing, and other carrier work.
The common failure is mixing payroll totals, route notes, and duty-status logs without a shared identifier. A driver entry should connect the date, driver, vehicle, route or shipment, total hours, and work category. Missing links force payroll or operations to reconstruct the week from dispatch records, shipping documents, and settlement sheets after the fact.
Everhour Team Management lets admins set lock rules, correct time for team members, set personal tracking limits, assign roles, group teams, and route submitted hours through approval before payroll or reporting. Transportation managers can use those controls to protect approved periods and standardize review across drivers, dispatch support, and operations staff.
Track route-based hours with approvals, lock rules, and team settings that keep payroll and operational records consistent. Everhour gives transportation teams a controlled workflow for approved time.
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