Poland requires working-time records for many employees, and Everhour supports structured tracking for budgets, approvals, and billing.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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This page is for employers, managers, bookkeepers, and service teams that need a practical way to record working time in Poland. Polish Labour Code art. 149 requires employers to keep employee working-time records for correct wage and work-related benefit calculation and to provide those records to the employee on request.
A useful record shows who worked, the date, the project or activity, start and end time where tracked, total working time, and approval status. Polish teams also need records that support local review, including Polish-language context and PLN-friendly reports when time feeds payroll, budgets, or client invoices.
Polish working-time review starts with three limits: no more than 8 hours per day, an average 40-hour week across an average five-day working week, and a settlement period that generally cannot exceed 4 months unless an exception applies. The weekly total also needs an overtime check because working time including overtime cannot exceed an average 48 hours in the adopted settlement period, except for employees managing the workplace on the employer's behalf.
A defensible workflow separates planned work, actual work, overtime, time off, and corrections. Overtime due to the employer's special needs is capped at 150 hours per employee per calendar year unless a different annual number is set in a collective agreement, work regulations, or employment contract where applicable.
Polish time tracking should separate basic working-time records from employee monitoring. Employee time-tracking and monitoring data in Poland sits under EU Regulation 2016/679 and Poland's Act of 10 May 2018 on the Protection of Personal Data, both listed by the Polish data protection authority.
Workplace, email, and other monitoring under Polish Labour Code provisions must serve specified necessary purposes, be disclosed before launch, and preserve GDPR information duties and employee personal rights. A timesheet can record work performed without adding screenshots, location tracking, or activity monitoring that the employer has not justified and disclosed.
A one-off weekly total is enough when you need a quick internal check, a small client summary, or a manager review before payroll. It stops being enough when several people work across clients, budgets, settlement periods, and approval steps. At that point, tracked time needs a durable path into reports, payroll review, and billing.
Everhour Project Budgeting gives teams time and money budgets, recurring budget periods, threshold email alerts, budget protection, expense controls, multiple billing methods, and client-level budgets. That matters when Polish working-time records also need to support project profitability, client spending limits, and payroll review without re-entering the same hours.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Polish Labour Code art. 149 requires employers to keep employee working-time records for correct wage and work-related benefit calculation and to provide the records to the employee on request. The record duty does not mean every employer must use the same software, clock-in device, or tracking method.
For employees on task-based working time, employees managing the workplace on the employer's behalf, and employees receiving a lump sum for overtime or night work, the employer does not record hours worked. Employers still need enough records to calculate pay and benefits correctly for the worker category and arrangement.
Polish records should support review against the 8-hour daily norm, the average 40-hour five-day working week over a settlement period not exceeding 4 months, and the average 48-hour weekly cap including overtime. Records should also help check the general 11 consecutive hours of uninterrupted rest in each 24-hour period, subject to statutory exceptions.
Polish overtime records should show the date, time worked, reason, and category because premiums differ. A 100% premium applies for overtime at night, on non-working Sundays or holidays, on a day off granted for Sunday or holiday work, and for overtime caused by exceeding the average weekly norm. Other overtime is paid with normal pay plus a 50% wage premium.
Only where the monitoring is necessary for specified purposes, disclosed before launch, and handled with GDPR information duties and employee personal rights intact. Basic time entry is different from workplace, email, or other monitoring. Employers should avoid collecting extra activity data when a date, task, and working-time total are enough.
Everhour Project Budgeting connects tracked hours to time or money budgets, recurring periods, threshold email alerts, and budget protection. A team can compare approved time against project limits in PLN-friendly workflows while keeping budget review separate from Polish legal decisions about working-time records and monitoring.
Everhour Timesheets let users submit weekly project hours or working hours for manager review. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members so payroll or billing review starts from a controlled record.
Track approved hours, budgets, and billing handoffs in one workflow. Everhour connects project time to budget controls and review steps, giving teams cleaner payroll and client billing records.
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