Coaches need session-level records for billing, credentials, and confidentiality. Everhour keeps time entries tied to client work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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This page is for coaches who need a clean record of client sessions, prep, follow-up, and related services. A useful record starts at the engagement level, then breaks time down by client, session date, duration, delivery mode, paid or pro bono status, and service type. That structure supports billing, credential applications, internal reporting, and a clearer view of where coaching time goes.
Coaching work rarely sits in one bucket. One week can include a 60-minute individual session by live technology, a 30-minute follow-up call, a group session, and internal coaching performed as part of a job role. Track each item separately so direct client work, organizational third-party coaching, pro bono time, and services such as training, consulting, facilitation, or mentoring stay visible.
For individual clients, record the client name, contact information, coaching relationship start and end dates, session dates, and paid and pro bono hours. ICF treats a full client coaching experience hour as a 60-minute real-time session with a client who hired the coach; a 30-minute session counts as 0.5 hours. Sessions can happen face-to-face, by phone, or through live technology, so delivery mode belongs in the record.
Group and team coaching need their own log, separate from individual coaching. Include one participant's name and email, engagement dates, paid and pro bono hours, and the number of people in the group or team. A one-hour session with 15 participants counts as one hour of coaching, and groups over 15 count only when a co-coach is present and the time is split between coaches.
Credential records need paid-hour status because ICF thresholds include paid minimums: ACC requires 100 hours with 75 paid, PCC requires 500 hours with 450 paid, and MCC requires 2,500 hours with 2,250 paid. Paid hours can come from direct payment or barter, coaching performed as part of job responsibilities, or coaching delivered through an organizational third-party arrangement.
Confidentiality changes the way you store names and contact details. ICF says coaches should get documented client consent before adding client information to a coaching log. For internal or third-party clients covered by confidentiality policies, an organizational reference letter can verify the work instead. Keep public notes, invoices, and credential records aligned with the coaching agreement's goals, duration, frequency, financial terms, cancellation policy, confidentiality terms, and responsibilities.
A free one-off tracker is enough for a solo coach who needs a weekly session list, a simple invoice backup, or a credential-hour summary for a small number of clients. It works when entries stay manageable, rates stay simple, and the coach can review consent, paid status, pro bono status, and group headcount before using the record.
A managed workflow makes sense once coaching time feeds recurring invoices, team delivery, third-party engagements, budgets, approvals, or payroll review. Everhour Time Tracking captures task and project hours through timers or manual entries, then sends those entries into timesheets, reporting, budgets, invoices, and payroll review. Admin controls such as approvals, locked periods, reminders, and timer rules help keep records stable after review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Start with the engagement, then log each session or work block with the client, date, duration, delivery mode, paid or pro bono status, and service type. Add separate categories for prep, follow-up, training, consulting, facilitation, and mentoring so coaching hours, operational work, and adjacent services do not blend together.
ICF defines one client coaching experience hour as a 60-minute real-time session with a client who hired the coach. Shorter real-time sessions count as partial hours, so a 30-minute session equals 0.5 hours. Keep duration precise instead of rounding every session to one hour.
Log group and team coaching separately from individual coaching. Include one participant's name and email, engagement dates, paid and pro bono hours, and group size. ICF counts a one-hour session with 15 participants as one coaching hour. Groups over 15 count only if a co-coach is present and the time is split between coaches.
Client names and contact details require care because coaching records can expose confidential relationships. ICF says coaches should obtain documented client consent before adding client information to a coaching log. For internal or third-party clients covered by confidentiality policies, an organizational reference letter can verify the work instead of listing the client directly.
Covered employers do not need a specific timekeeping form under the FLSA, but records for nonexempt workers covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. Covered nonexempt coaching employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
Everhour Time Tracking lets coaches start a timer during a session or add manual time after the work is done, then attach the entry to a task or project. Those entries feed timesheets, reports, budgets, invoices, and payroll review, with approvals, locked periods, reminders, and timer rules for admin control.
Everhour Reporting can group and filter logged time by project, client, member, task, billable time, comments, and other columns. A coaching practice can use that reporting layer to review paid hours, pro bono work, internal coaching, and services such as training or consulting without rebuilding the log manually.
Track each coaching session against the right client, engagement, and task. Everhour Time Tracking captures timer and manual entries that feed approved timesheets, reports, invoices, budgets, and payroll review.
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