Client billing depends on clean project hours, and Everhour keeps time entries connected to reports and invoices.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when you need a practical way to record service time by client, project, activity, and billable status. The end result should be more than a weekly total. A useful client-work record tells you which work can be charged to the client, which work belongs to internal overhead, and which details belong on an invoice or management report.
Client-facing teams usually need this structure because one day can mix billable service, client communication, internal coordination, and admin. A web agency account manager, for example, can record client kickoff preparation as billable under the website project, then record an internal staffing meeting as non-billable. Both entries matter: one supports revenue, and the other explains capacity.
Every entry needs a label that survives the move from timesheet to invoice. The core labels are client, project, task or activity, and billable status. Add the person or role when different rates apply, and keep the service description clear enough for a client to recognize the work. Hourly client work then uses the agreed rate attached to the correct line.
A service invoice should identify the invoice number, issue date, payment date, seller, buyer, services rendered, hours and rates when applicable, and total amount due. A clean line can read: "Website redesign, UX review, 2.0 billable hours, $150/hour." Projects with multiple roles or rates need separate lines so the billed amount follows each agreed rate.
Client work breaks down fastest when the team treats billable status as a guess. The engagement letter or statement of work should define the boundary. Client-chargeable work usually covers the professional service performed for the client. Internal meetings, training, professional development, proposals, timekeeping, invoicing, HR, and other administrative work usually sit outside the invoice unless the contract says otherwise.
Billing model changes the reason you track, and it should not erase the labels. Time-and-materials work needs labor costs and billable definitions that match the agreement. Retainers use the same client and project records to show how recurring reserved time is used. Fixed-price projects still need time records for margin review, scope control, and future pricing.
A free, one-off tool is enough when you need a quick export for one client, one project, or a short billing period. It works for a solo consultant reconstructing a week of calls, research, and deliverables from notes. A managed workflow becomes necessary when several people touch the same client account, rates vary by role, approvals matter, or reports need to reconcile with invoices.
Everhour fits that managed side by keeping client and project time in a reporting layer with grouping, filters, date ranges, and export options. Teams can review billable and non-billable work, compare hours with budgets or revenue, and send the same cleaned-up records into billing discussions instead of rebuilding totals at month end.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with four labels: client, project, task or activity, and billable status. Add role, rate, or phase only when those details affect invoicing or reporting. This structure keeps the record useful for time-and-materials invoices, fixed-price profitability review, retainer usage, and utilization reporting without turning every entry into a long memo.
The engagement letter or statement of work should set the rule. Common non-billable categories include internal meetings, training, professional development, business development, proposals, timekeeping, invoicing, HR, and administrative work. Client-facing service time can be billable at the agreed rate when the contract allows it and the description supports the charge.
Retainer work uses the same client, project, activity, and billable-status labels. The difference is the purpose of the review. A retainer is an upfront or recurring payment to reserve services, so time records show whether reserved capacity is being used, whether service levels are drifting, and which activities consume the retained time.
Fixed-price client work still needs time records for margin review, capacity planning, and scope control. The invoice amount may come from the agreed fee, but tracked hours show the cost of delivery and help price the next similar project. Separate billable client activity from internal overhead so the profitability view stays accurate.
Client billing entries can support employee time records only when they are complete and accurate for wage-and-hour purposes. Covered employers must keep daily hours worked and total hours worked each workweek for nonexempt workers covered by the FLSA minimum wage or overtime provisions. The FLSA allows any complete and accurate method, so the label system must capture total work time, including non-invoiceable time.
Everhour Reporting lets teams build reports with 45+ columns, including client, project, member, billable time, labor costs, profit, invoice status, and budget metrics. Managers can group, filter, set date ranges, export CSV, Excel/XLSX, or PDF files, and review whether client work is producing margin.
Everhour Time Tracking embeds timers inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Team members can start a timer on the task they are doing or add manual time after client work is finished.
Turn client/project hours into grouped reports with Everhour Reporting, then export CSV, Excel/XLSX, or PDF files for billing review, profitability checks, and cleaner client conversations.
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