Everhour connects time tracking to budgets and billing, while this page explains the records a working solution should produce.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A time tracking solution gives you a repeatable way to capture work as it happens, then organize it by person, project, client, task, date, and billable status. For a freelancer, that usually means a clean invoice base. For a team, it means a weekly record that supports project budgets, payroll review, client billing, and staffing decisions without relying on memory at the end of the week.
For U.S. employers, the FLSA does not require a specific timekeeping form or system. Covered employers must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. A complete solution therefore needs daily detail, weekly totals, and a clear link between time entries and the work they represent.
Each time entry should answer four questions: who worked, when the work happened, where the time belongs, and whether the time is billable. A practical entry includes the date, start and stop time or duration, project, client, task, notes, and billable status. Teams that bill in U.S. dollars should keep rate and invoice fields in USD unless a contract says otherwise.
Manual entry works when people record time promptly and managers review the results. Timers work better for active project work because they reduce end-of-week reconstruction. A strong process allows both methods, then marks how time was entered so reviewers can spot patterns, missing days, unusually round totals, or late corrections before billing or payroll review.
Covered non-exempt employees under the FLSA overtime provisions must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate of pay. The federal workweek is a fixed, regularly recurring period of 168 hours, and hours cannot be averaged across two or more workweeks for FLSA overtime purposes.
The FLSA does not require premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day, unless the weekly overtime rule is triggered or another law, contract, or policy applies. A time tracking solution should keep the workweek boundary visible, separate billable time from payroll time, and preserve the daily source detail behind each weekly total.
A one-off weekly total is enough when you only need to add up a few hours, check a single contractor invoice, or review a short project. It stops being enough when several people work across clients, rates, budgets, and approval steps. At that point, you need a durable record that carries time from entry to review, billing, reporting, and archive.
Everhour Project Budgeting supports that managed workflow by connecting tracked hours and expenses to hour-based or money-based budgets, recurring budget periods, threshold email alerts, and budget protection. Teams can use non-billable, fixed-fee, and time-and-materials billing methods, then monitor project or client-level budgets as work is logged instead of waiting for month-end cleanup.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A complete time record should show the worker, date, hours worked each workday, total hours worked each workweek, project or client, task, billable status, and notes that explain the work. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include daily hours worked and total hours worked each workweek.
The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping method. A paper sheet, spreadsheet, app, timer, or integrated system can work if the records are complete and accurate. The chosen method must reliably capture daily hours and weekly totals.
Employers must preserve payroll records for at least three years. Basic time and earnings records, including daily start and stop time cards or sheets, must be kept for at least two years. A time tracking solution should make exports or archives available before old periods are edited, deleted, or moved out of the active system.
Billable hours measure time charged to a client. Payroll hours measure compensable work time for wage review. The two totals can differ because client contracts, internal write-offs, fixed-fee work, time off, or non-billable meetings change the billing result. Teams should label billable status separately instead of treating invoice totals as payroll records.
Employee time data is personal information when it identifies a worker and their activity. U.S. privacy duties vary by sector and state, while Section 5 of the FTC Act prohibits unfair or deceptive practices. California's CCPA also covers California employees and job applicants for covered businesses, so retention, access, and deletion practices need clear ownership.
Everhour Project Budgeting turns logged time and expenses into live hour-based or money-based budget tracking. Teams can set recurring periods, receive email alerts at selected thresholds, use budget protection to stop extra logging after a limit is exceeded, and manage client-level budgets across multiple projects.
Track hours against budgets as work happens. Everhour connects time entries, expenses, budget alerts, and billing methods so project managers catch overages before invoices or payroll reviews close.
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