Transportation work runs on routes, duty status, and weekly limits. Everhour turns tracked hours into reports for payroll and operations review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Transportation teams track work that happens away from a desk: pickups, dropoffs, inspections, loading, unloading, waiting, repairs, and dispatch changes. A useful record ties each time entry to the worker, route, vehicle, date, and work category, so payroll and operations teams can see where the workday went.
For non-exempt workers covered by the FLSA minimum wage or overtime provisions, covered U.S. employers must keep accurate records of hours worked each workday and total hours worked each workweek. Any complete and accurate timekeeping method can satisfy the federal baseline, but incomplete route notes, missing break detail, and late manual summaries create review problems.
U.S. commercial motor vehicle driver logs use four duty status categories: off duty, sleeper berth, driving, and on-duty not driving. On-duty not-driving time includes waiting to be dispatched, inspecting or servicing the vehicle, loading or unloading, attending a disabled vehicle, and other work for a motor carrier.
A clean transportation record separates those categories instead of placing the whole shift under one label. A local delivery driver record can show 6.5 hours driving, 1.25 hours loading and unloading, 0.5 hours inspection, and 0.75 hours dispatch waiting. That detail helps teams compare route plans with actual work and reconcile time against dispatch, trip, payroll, settlement, and bill of lading records.
Transportation time tracking often has to support hours-of-service review as well as payroll. Property-carrying CMV drivers may drive up to 11 hours after 10 consecutive hours off duty and may not drive beyond the 14th consecutive hour after coming on duty. Passenger-carrying CMV drivers have a 10-hour driving limit after 8 consecutive hours off duty and a 15-hour on-duty limit.
The weekly duty limit matters too. Property- and passenger-carrying CMV drivers may not drive after reaching 60 hours on duty in 7 consecutive days or 70 hours on duty in 8 consecutive days. Most CMV drivers who must keep records of duty status use an electronic logging device, with specific manual-log exceptions.
A one-off weekly total works for a simple payroll check or a quick route review. Transportation teams need a managed workflow when driver hours, duty status, route activity, vehicle assignments, and supporting documents have to stay consistent across payroll, dispatch, billing, and compliance review.
Everhour fits that managed workflow when transportation work is tracked by project, route, location, or internal task. Customizable reports can group hours by driver, project, date range, billable status, labor cost, or other fields, then export the results for payroll review, job costing, and recurring operations reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Transportation records should separate driving time, on-duty not-driving time, off-duty time, and sleeper berth time when driver duty status applies. Payroll records for non-exempt workers also need hours worked each workday and total hours worked each workweek. Route, vehicle, shipment, and dispatch details make the record easier to reconcile.
Driver logs and payroll time records serve different purposes. FMCSA records of duty status track duty categories and driving limits for covered commercial motor vehicle operations. FLSA payroll records for covered non-exempt workers must still show daily hours worked and total weekly hours worked, using a complete and accurate method.
Combining driving, waiting, loading, unloading, inspection, and repair time into one undifferentiated shift creates the most cleanup. That single total may show pay time, but it does not explain route delays, vehicle issues, dispatch gaps, or on-duty not-driving work that must match supporting documents.
The FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek, unless another law, policy, contract, or agreement creates a different premium.
A driver record of duty status includes fields such as the date, total miles driven, truck or tractor and trailer number, carrier, driver certification, 24-hour start time, total hours, and shipping document number or shipper and commodity. Supporting records can include dispatch, trip, bill of lading, payroll, and settlement records.
Everhour Reporting lets teams build reports with 45+ columns, metadata filters, grouping, date ranges, and export formats such as CSV, Excel/XLSX, and PDF. Transportation managers can group tracked time by driver, project, route-related work, or pay period for payroll review and operations analysis.
Track transportation hours by route, driver, project, or task, then use Everhour Reporting to group, filter, export, and review the records that support payroll and operations.
14-day free trial · No credit card · Cancel anytime
