Everhour turns tracked billable time and expenses into invoices, while Vietnam's VAT and e-invoice rules set the document structure.
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| Description | Qty | Rate | Tax | Amount |
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You came to produce a client-ready invoice that a Vietnamese buyer, accountant, or tax reviewer can identify without back-and-forth. The document needs seller and buyer names, addresses, tax identification numbers where applicable, an issuance date, invoice name, invoice symbol or form information, and invoice number. Those fields make the invoice traceable before anyone checks the amounts.
Vietnam uses VAT invoices for taxable supplies. VAT rates are 0%, 5%, 10%, or exempt depending on the goods or services, with a temporary 2-percentage-point reduction for certain goods and services from July 1, 2025 through December 31, 2026. Select the VAT treatment from the transaction facts, not from a default copied from another client.
Each line should identify the goods or services supplied, then show unit of measure, quantity, unit price, and line amount before tax where VAT invoicing applies. A service invoice can still use a practical unit such as project, milestone, month, or hour, as long as the description tells the buyer exactly what was delivered.
For VAT invoices, show the pre-tax amount, applicable VAT rate, VAT amount, and total amount payable including VAT. Keep discounts, reimbursable expenses, and non-taxable items separate when they receive different VAT treatment. A clean structure prevents one mixed line from forcing the accountant to recalculate the taxable base manually.
From July 1, 2022, businesses, economic organizations, business households, and individuals paying tax under the declaration method generally must use e-invoices, except for limited cases. A simple PDF is a delivery format, not a substitute for required e-invoice handling when the mandate applies to the seller.
Vietnamese invoices must show the date of issuance, and e-invoices may also carry the time of digital signing or a tax authority code depending on invoice type. Invoice text is required in Vietnamese, with an optional foreign-language translation where needed. Amounts are generally stated in VND, while foreign-currency invoices apply only where foreign-exchange rules permit them.
A free invoice tool is enough for a one-off document when you already know the buyer's tax details, VAT treatment, currency, language, and required e-invoice process. It works well for drafting a clean commercial layout, checking line-item structure, and sending a pro forma version for buyer review before formal issuance.
A managed workflow becomes necessary when billable time, expenses, rate changes, approvals, and invoice status need one record. Everhour Billing & Invoicing converts uninvoiced billable time and expenses into invoices, calculates amounts from rates while excluding non-billable work, and exports invoices to QuickBooks Online, Xero, or FreshBooks for accounting follow-up.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Vietnam invoices use VAT for taxable supplies, not American-style sales tax. The invoice should show the applicable VAT rate, VAT amount, pre-tax amount, and total payable when VAT invoicing applies. VAT rates can be 0%, 5%, 10%, or exempt, with a temporary 2-percentage-point reduction for certain goods and services from July 1, 2025 through December 31, 2026.
A compliant Vietnamese invoice must show the invoice name, invoice symbol or form information, and invoice number. Those fields identify the document and support sequential tracking. The invoice also needs the issuance date, plus seller and buyer names, addresses, and tax identification numbers where applicable.
Invoice text is required in Vietnamese. A foreign-language translation may be added on the invoice where needed, but the Vietnamese text remains the required version. This matters for cross-border clients that ask for English descriptions, because the invoice can support both languages without dropping the local-language requirement.
Invoices are generally stated in Vietnamese dong. Foreign-currency invoices may be used where foreign-exchange rules permit them and must be converted or presented as required by Vietnam invoice regulations. The safer working method is to decide the contract currency first, then confirm the permitted invoice presentation before issuance.
Missing or mismatched tax identification numbers cause avoidable rework. Vietnam invoice content rules require the seller's tax identification number and, where applicable, the buyer's tax identification number, along with names and addresses. Confirm those details before numbering the invoice, because correcting identifiers after issuance can affect the formal record.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices, calculates invoice amounts from rates, and excludes non-billable work. Client settings can hold contacts, taxes, discounts, and payment terms, while invoice exports to QuickBooks Online, Xero, or FreshBooks keep accounting records connected.
Everhour lets admins mark projects as billable, set project or member rates, and mark specific tasks as non-billable inside a billable project. Reports can show billable time, non-billable time, billable amount, and cost, so invoice preparation uses the right work instead of every logged hour.
Use Everhour Billing & Invoicing to convert approved billable time and expenses into invoices, keep non-billable work out, and maintain cleaner accounting handoff.
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