Danish invoices need correct moms details and delivery records. Everhour keeps billable work organized before client billing starts.
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An email invoice for Denmark should give the customer a complete billing record, not just a payment request. The document needs a clear invoice number, invoice date, seller identity, customer identity, line-item description, quantities, prices, and the delivery date when it differs from the invoice date. Danish Tax Agency guidance says businesses should send invoices at delivery or just after the end of a delivery period.
Use DKK unless the customer agreement states another currency and your accounting process supports it. A concise email subject helps the buyer route the invoice, for example, `Invoice 1048 from Nord Studio, March services`. Attach the invoice as a PDF for ordinary commercial billing, and keep the sent email, invoice file, and payment follow-up together so the record stays easy to audit.
Denmark uses value-added tax, called moms. The Danish Tax Agency states that VAT is generally 25% of the value of goods or services, with some exempt services. A business must register for VAT when sales of goods and services exceed DKK 50,000 in a 12-month period; registration is optional below that level.
For taxable goods or services, the invoice must show the total price excluding VAT, price per unit, VAT rate, and VAT amount. The seller identifier is the business's CVR or SE number. A sample service line can read: `Design consulting, 10 hours, DKK 750 per hour, DKK 7,500 excluding VAT, moms 25%, VAT DKK 1,875, total DKK 9,375`.
A full Danish invoice is required when selling goods or services to another business for more than DKK 3,000 or to a private customer for more than DKK 5,000. Full invoices must include the invoice number, invoice date, seller name, address, CVR or SE number, customer name and address, item description, quantity, price, and delivery date when it differs from the invoice date.
For sales below those thresholds, a simplified invoice or till receipt may be used. It still needs the invoice number, invoice date, seller name, address, CVR or SE number, and description, quantity, and price of the goods or services. VAT details are still needed for taxable sales, so a short document should never drop the tax line when moms applies.
A one-off email invoice works for a single client, a small job, or a correction that you can document manually. It becomes fragile when several people track time, some tasks are non-billable, rates differ by person, or the same customer expects invoice lines grouped by project, task, or delivery period. Manual re-entry creates avoidable disputes over hours and totals.
Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. That setup lets approved billable work feed invoice preparation while non-billable work stays available for reporting. Keep Danish VAT and e-invoicing requirements separate from time records, then connect the approved commercial totals to the invoice process.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Danish business can send ordinary commercial invoices by email when the customer accepts that delivery method and the invoice contains the required details. Public-sector customers are different. Invoices to Danish state, regional, or municipal customers must be sent as e-invoices and may be rejected if they are not sent electronically.
The seller's CVR or SE number belongs on Danish invoices. It identifies the business for tax and registration purposes and is part of both full and simplified invoice requirements. For a public-sector e-invoice, the sender's CVR number is commonly used along with the public authority's EAN or GLN number.
A Danish invoice for taxable goods or services must show the VAT rate and VAT amount, along with the total price excluding VAT and the price per unit. Denmark's VAT is generally 25%, although some services are exempt. Treat absence of VAT as a classification issue, not a formatting choice.
A simplified invoice or till receipt may be used for B2C sales under DKK 5,000 and B2B sales under DKK 3,000. It still needs an invoice number, invoice date, seller name, address, CVR or SE number, and a description, quantity, and price for the goods or services. Taxable sales still need VAT details.
Current Danish guidance does not require e-invoicing for domestic B2B trade. Covered digital bookkeeping systems must be able to send and receive e-invoices, and EU cross-border e-invoicing becomes mandatory from July 1, 2030. Public-sector billing already requires e-invoices to Danish state, regional, or municipal customers.
Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, and set member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, so client invoices use chargeable work while internal or excluded time stays visible.
Track approved hours, exclude non-billable tasks, and keep billing reports ready before the invoice is sent. Everhour gives teams cleaner client billing from recorded work.
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