Automotive shops track technician hours, repair orders, and labor budgets. Everhour keeps that workflow tied to real work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for repair shops, dealerships, and maintenance teams that need time records tied to actual vehicle work. A useful workflow captures the repair order, technician, job or service line, parts used, vehicle condition notes, and hours worked. The result is a record that supports job costing, customer billing, payroll review, and a clear handoff between the service bay, front desk, and back office.
Automotive service technicians usually work in repair shops, and full-time schedules may include evening or weekend hours. Time records need to survive that pace. Each entry should show the day, work period or total daily hours, assigned repair order, and the type of labor performed. For U.S. auto repair employers, the Department of Labor says employer records for each non-exempt worker include hours worked and wages earned.
Start with the job reference: repair order number, customer or internal account, vehicle, technician, date, and service line. Then record the work detail: diagnostic time, repair or maintenance performed, parts used, condition notes, clocked hours worked, and billable labor hours if the shop bills separately from actual time. Rate fields for U.S. billing and payroll normally use U.S. dollars.
A clean line item reads like this: RO 1842, brake service, technician Ana, March 5, 2026, front pads and rotors, road-test note, 8:10 a.m. to 11:35 a.m., 3.4 hours worked, 3.0 billable labor hours, labor rate $120.00. The exact fields can vary by shop, but the record should let someone reconstruct the job without asking the technician to remember it later.
A common automotive tracking mistake is letting billable or flat-rate labor replace actual hours worked. Billable labor explains the customer charge or flat-rate credit. Actual hours worked explain the technician's workday and payroll record. Keep both fields when they differ, especially for diagnostic work, waiting on parts, warranty rework, cleanup, training, or other shop time that does not fit neatly on a customer invoice.
For the U.S. federal baseline, unless exempt, covered employees must receive overtime at not less than 1.5 times the regular rate for hours worked over 40 in a fixed 168-hour workweek. The FLSA dealership exemption can cover qualifying mechanics, partsmen, and salesmen at a nonmanufacturing dealership primarily selling vehicles or farm implements to ultimate purchasers. Classify the worker before treating the weekly total as payroll-ready.
A one-off tracker is enough when you need a quick weekly total for one technician, a single repair order summary, or a short internal audit of missing time. It also works for a freelancer or small shop owner who bills a few jobs manually and only needs the hours, service notes, and parts list before preparing an invoice.
A managed workflow becomes the better choice when several technicians touch the same vehicle, job budgets must stay visible, or time needs approval before payroll or billing. Everhour Project Budgeting connects logged time to time and money budgets, supports recurring budget periods, and can send alerts as a repair job approaches a limit. That gives the shop a system of record instead of a weekly reconstruction.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A practical record includes the repair order, vehicle, customer or internal account, technician, date, service line, repairs or maintenance performed, parts used, vehicle condition notes, and hours worked. Add billable labor hours separately when the customer charge differs from the technician's actual time. That separation keeps job costing, billing, and payroll review from relying on the same number for different purposes.
Treat flat-rate or billable labor as a billing or compensation field, then keep actual hours worked as its own field. A technician can earn or bill 2.0 labor hours on a job that took more or less actual time. Combining those numbers hides schedule pressure, makes labor-cost review less useful, and can create payroll record problems for non-exempt workers.
The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require one particular timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. A paper sheet, spreadsheet, kiosk, or app works only if the record is complete and accurate.
The federal baseline uses a fixed, regularly recurring 168-hour workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in that workweek at not less than one and one-half times the regular rate. Hours may not be averaged across two or more workweeks for FLSA overtime purposes, so each week needs its own total.
The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule is triggered or another law or agreement applies. Tag evening and weekend shifts anyway. Separate tags help managers review staffing patterns, apply state or local rules, and honor shop policies or contracts that add premium pay.
Everhour Project Budgeting lets a shop set time or money budgets for repair jobs, recurring work, or client-level limits, then track logged labor against those caps. Budget alerts at 75%, 90%, and 100% help managers act before a job consumes its margin.
Everhour Timesheets collect working hours and project hours by person, so a manager can review a technician's submitted week before payroll or billing. Managers can approve, reject, or partially approve time and lock approved entries for regular members, creating a cleaner correction trail.
Use Everhour Project Budgeting to compare repair-order time with time and money budgets, set recurring periods for ongoing work, and catch labor overruns before they hit margin.
14-day free trial · No credit card · Cancel anytime
