Saudi VAT invoices require Arabic fields and SAR VAT totals. Everhour supports the reporting behind recurring client billing.
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A send-ready Saudi invoice gives the customer enough detail to approve the charge and gives the supplier a VAT record that matches Saudi requirements. For taxable supplies, Saudi Arabia uses VAT at a 15% standard rate unless the supply is zero-rated or exempt. The invoice should separate commercial details from tax details so the buyer can see the service, price, discount, VAT rate, VAT amount, and final amount due.
Saudi VAT tax invoices must be issued in Arabic, in addition to any other language used on the invoice. If you bill an international client, an English version can sit beside the Arabic content, but the Arabic tax invoice remains the compliance anchor. The VAT amount payable must be shown in Saudi riyals, even when another currency appears for commercial reference.
A full Saudi tax invoice must identify the invoice with a sequential number, state the issue date, and state the supply date when it differs from the issue date. Supplier details need the supplier's name, address, and tax identification number. Buyer details need the customer's name, address, and tax identification number where the customer is accountable for VAT.
Line items should describe the goods or services supplied and show the taxable amount by rate or exemption, unit price excluding VAT, discounts or rebates, VAT rate, and VAT amount due. A consulting line, for example, should name the service period or deliverable, quantity, unit price before VAT, any discount, the 15% VAT rate where applicable, VAT in SAR, and the total amount payable.
A simplified tax invoice may be used for qualifying low-value supplies not exceeding SAR 1,000, subject to the exclusions in the VAT regulations. It still needs the issue date, supplier name, address and tax identification number, a description of the goods or services, consideration payable, and either the VAT payable or a statement that the consideration includes VAT.
Saudi e-invoicing sits under ZATCA. Phase 1 requires VAT taxpayers, except non-resident taxpayers, and parties issuing tax invoices on their behalf to generate and store tax invoices and notes through compliant electronic solutions from December 4, 2021. Phase 2 began on January 1, 2023 in taxpayer waves and requires integration with ZATCA systems after notification at least six months in advance.
A one-off invoice tool works for a single Saudi invoice when you already know the buyer details, tax treatment, Arabic wording, payment terms, and VAT amounts. It is enough when the invoice does not need to pull from approved time, project budgets, billable expenses, or an accounting workflow. Keep the final invoice, supporting work records, and any ZATCA-related system output together.
A managed workflow fits recurring client billing. Everhour Reporting can organize logged time, costs, clients, invoice status, budgets, and project data through customizable reports with 45+ columns, grouping, filters, date ranges, exports, and scheduled email delivery. That gives finance a cleaner source for billable work before the invoice is prepared and sent under the required Saudi VAT and e-invoicing process.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Saudi VAT tax invoices must be issued in Arabic, in addition to any other language used on the invoice. A bilingual invoice can include English for the buyer's convenience, but the Arabic tax invoice content carries the local compliance requirement. Keep Arabic labels and values clear for the invoice number, dates, supplier details, buyer details, line items, VAT rate, VAT amount, and totals.
Saudi Arabia's standard VAT rate is 15% for taxable supplies that are not zero-rated or exempt. The invoice should show the VAT rate and VAT amount due for the taxable line or taxable amount by rate. Zero-rated or exempt treatment should be used only when the supply actually qualifies under the VAT rules.
Yes, commercial amounts can appear in another currency when the parties need it, but the VAT amount payable on a Saudi tax invoice must be shown in Saudi riyals. This matters for cross-border billing because the buyer can read the commercial total in a foreign currency while the VAT record still shows the required SAR VAT amount.
A simplified tax invoice may be used for qualifying low-value supplies not exceeding SAR 1,000, subject to the exclusions in the VAT regulations. It needs fewer fields than a full tax invoice, but it still must include the issue date, supplier identity and tax identification number, supply description, consideration payable, and VAT payable or a statement that the consideration includes VAT.
The common mistake is treating the invoice as a payment note instead of a VAT record. Missing Arabic content, a non-sequential invoice number, no supply date when it differs from the issue date, incomplete buyer tax details where required, or VAT shown only in a foreign currency can create review problems before payment or record storage.
Everhour Reporting lets teams build reports from logged time, budgets, costs, clients, projects, and invoice status using 45+ columns, filters, grouping, date ranges, and exports. Finance can review billable work and project totals before preparing the Saudi VAT invoice in the required Arabic, SAR, and ZATCA-compliant process.
Everhour tracks billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so only approved billable work moves into the billing review.
Use Everhour reports to review billable work, costs, invoice status, and project totals before finance prepares recurring Saudi client invoices with cleaner billing support.
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