Everhour connects billable work to invoicing, while Saudi Arabia receipts need clear VAT details and ZATCA-ready records.
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A Saudi Arabia receipt should confirm who paid, who received the money, what the payment covered, the date paid, the payment method, and the invoice or tax invoice reference. For VAT-registered suppliers, the receipt should stay tied to the tax invoice instead of replacing it. That distinction matters because Saudi VAT compliance centers on the tax invoice, not a generic payment acknowledgment.
Use the receipt to close the commercial loop after payment. Include the amount paid in SAR, any remaining balance, and the related invoice number so the buyer can match payment to the correct document. If the receipt also serves as a tax invoice for a low-value supply, it must follow the simplified tax invoice rules for qualifying supplies not exceeding SAR 1,000, subject to the exclusions in the VAT regulations.
Saudi Arabia uses VAT, and the standard VAT rate is 15% for taxable supplies that are not zero-rated or exempt. A full Saudi tax invoice must show a sequential invoice number, issue date, and supply date when that differs from the issue date. It must also identify the supplier and buyer, including names, addresses, and tax identification numbers where required.
Line details need enough precision for the buyer and the tax file. A tax invoice must describe the goods or services, show quantity, unit price excluding VAT, discounts or rebates, taxable amount by rate or exemption, VAT rate, and VAT amount due. The VAT amount payable must appear in Saudi riyals, even if the commercial price also appears in another currency.
A receipt proves payment. A tax invoice documents the taxable supply. Mixing those jobs creates weak records, especially when a client asks for VAT support after payment. Label the document clearly, then include the related tax invoice number if the receipt is only a payment record. That one reference prevents duplicate numbering, duplicate VAT lines, and later confusion over whether the supplier issued a compliant invoice.
Saudi VAT tax invoices must be issued in Arabic, in addition to any other language used on the invoice. A bilingual receipt works well for many cross-border clients, but the Arabic requirement belongs to the tax invoice. For simplified tax invoices, include the issue date, supplier name, address and tax identification number, supply description, consideration payable, and either VAT payable or a statement that the consideration includes VAT.
A free receipt template is enough for an occasional paid invoice, a cash collection note, or a simple client confirmation after settlement. It becomes thin once multiple people log billable and non-billable time, different rates apply by task, or the finance team needs a clean trail from approved work to invoice, payment, and reporting.
Everhour supports that managed workflow by separating billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so the invoice amount and the receipt record come from the same underlying work data.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A receipt confirms that payment happened. A Saudi tax invoice records the taxable supply and must carry the required VAT fields. For VAT-registered suppliers, the receipt should reference the tax invoice instead of replacing it. If a document is intended to serve as a simplified tax invoice, it must meet the simplified tax invoice requirements.
Saudi Arabia's standard VAT rate is 15% for taxable supplies that are not zero-rated or exempt. A receipt should not invent a VAT line if it only confirms payment against a separate invoice. If the receipt also functions as the tax invoice, the VAT rate, VAT amount, and SAR VAT total need to match the taxable supply.
Yes. The VAT amount payable on a Saudi tax invoice must be shown in Saudi riyals. Commercial amounts can appear in another currency when needed, but the VAT payable still needs a SAR amount. A receipt that references a VAT invoice should keep the SAR tax amount easy to match to the invoice.
Saudi VAT tax invoices must be issued in Arabic, in addition to any other language used. A payment receipt can include English for the customer's convenience, but a document serving as the VAT tax invoice needs Arabic content. Bilingual formatting reduces disputes when international clients need English while local records require Arabic.
Saudi e-invoicing applies to VAT taxpayers, except non-resident taxpayers, and parties issuing tax invoices on their behalf. Phase 1 required compliant electronic generation and storage from December 4, 2021. Phase 2 began on January 1, 2023 in taxpayer waves and requires integration with ZATCA systems after ZATCA gives at least six months' notice.
Everhour lets admins set billing status at the project level, mark specific tasks as non-billable, use custom task rates, and set member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, giving the billing record a cleaner source than manually sorted time entries.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice from rates, billable time, and billable expenses while excluding non-billable work. Invoice line items can be grouped by project, task, person, date, or other available breakdowns.
Track billable status before the invoice is created. Everhour turns project time, task exceptions, rates, and admin reports into billing records that support cleaner receipts and client follow-up.
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