Philippine invoices need BIR-ready fields and tax details. Everhour supports billable rates behind recurring client billing work.
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A Philippine invoice needs enough detail for the buyer to approve payment and for tax records to support the sale. Use Philippine peso amounts unless your agreement states another currency and your accounting treatment supports it. Include the seller's legal name, Taxpayer Identification Number, business address, transaction date, serial invoice number, buyer details when required, and a clear description of the goods or service.
The Philippines uses VAT as a national internal revenue tax. VAT-registered sellers issue VAT invoices for taxable sales of goods, properties, leases, and services. The standard VAT rate is 12% of gross sales for goods or properties and 12% of gross sales from services, including use or lease of properties. Non-VAT sellers under the threshold need different tax treatment, so the invoice should match the seller's registration status.
A practical invoice starts with seller and buyer identity, then lists each billed item in a format the client can verify. A service line can read: "Website maintenance, June 2026, 10 hours at PHP 1,500." That line gives the reviewer the nature of service, quantity, unit cost, and period covered. Add payment instructions, due date, and any purchase order or project reference the buyer uses internally.
Philippine rules require persons subject to internal revenue tax to issue duly registered sales or commercial invoices at the point of sale for transactions of PHP 500 or more, whenever the buyer requires one. VAT-registered persons must issue invoices regardless of amount. For sales of PHP 1,000 or more to a VAT-registered purchaser, customer, or client, include the buyer's name, address, and TIN.
The most common invoice error is using the wrong tax presentation. A VAT invoice must state that the seller is VAT-registered with its TIN, indicate that the total includes VAT, show the VAT amount as a separate item, and label VAT-exempt or zero-rated sales when applicable. A seller below the PHP 3,000,000 annual gross sales VAT exemption threshold should avoid presenting a VAT charge unless registered for VAT.
A person exempt from VAT under the gross-sales threshold and not VAT-registered generally pays percentage tax equal to 3% of gross quarterly sales, except for stated exemptions such as cooperatives. That does not make the invoice a VAT invoice. Keep the tax label, seller registration status, and total amount aligned so the buyer does not reject the document during accounting review.
A free invoice tool is enough when you need one clean document, already know the client details, and can enter the tax line correctly. It also works for a small batch of invoices where every amount comes from a signed quote, fixed fee, or completed service record. Save the final invoice and supporting work notes together so the payment trail stays complete.
A managed workflow becomes useful when billable work changes by person, project, task, or date. Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates with per-project overrides, and preserves dated rate changes so older reports keep their original calculations. That structure matters when tracked time feeds invoices, project profitability reports, and accounting handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Place the seller's name, TIN, business address, invoice serial number, transaction date, buyer name, buyer address when required, and payment details before the line items. The line section should show quantity, unit cost, and description of merchandise or nature of service. VAT invoices also need the seller's VAT-registered status and separate VAT amount.
A VAT-registered seller uses the 12% VAT rate for taxable sales of goods, properties, leases, and services unless the sale is VAT-exempt or zero-rated. The invoice should show VAT separately and label exempt or zero-rated sales when applicable. A non-VAT seller under the PHP 3,000,000 annual gross sales threshold should not present the document as a VAT invoice.
Persons subject to internal revenue tax must issue duly registered sales or commercial invoices at the point of sale for transactions of PHP 500 or more, whenever the buyer requires one, and VAT-registered persons must issue invoices regardless of amount. The invoice should be serially numbered and tied to the seller's registered identity.
For sales of PHP 1,000 or more to a VAT-registered purchaser, customer, or client, the invoice must include the buyer's name, address, and TIN. Missing buyer tax details can create problems for the buyer's input tax support, so collect those details before issuing the invoice instead of editing the document after approval.
Yes. The VAT rule for uncollected receivables refers to the agreed period to pay, so ordinary invoice due dates are set by the parties rather than by a fixed national net-term rule in the invoice provisions cited. Use the contract, purchase order, or accepted proposal as the source for due dates, deposits, and late-payment language.
Everhour separates cost rates from billable rates, so reports can calculate labor cost, revenue, and profit before invoice preparation. Members can have default billable rates, projects can override those rates, and dated rate changes preserve earlier calculations when pricing changes during a long client relationship.
Everhour can generate invoices from uninvoiced billable time and expenses, calculate amounts from rates, and exclude non-billable work. Invoice data can be grouped by project, task, person, date, or another available breakdown, then exported to QuickBooks Online, Xero, or FreshBooks as a draft.
Track project time with dated billable rates, then turn approved work into cleaner client invoices. Everhour keeps rates, reports, and invoice preparation connected for billable service teams.
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