Everhour turns billable time into invoices, while Philippine VAT and BIR invoice rules shape the final document.
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Use this page when you need a Philippine invoice for services, goods, leases, or project work and want the finished document to match local billing expectations. A proper invoice starts with seller details, buyer details when required, a clear list of items or services, Philippine peso amounts, tax treatment, payment terms, and a serial number or invoice reference that supports filing and reconciliation.
Philippine invoicing rules center on BIR-registered sales or commercial invoices. Persons subject to internal revenue tax must issue duly registered sales or commercial invoices at the point of sale for transactions of PHP 500 or more, whenever the buyer requires one, and VAT-registered persons must issue invoices regardless of amount. That rule changes the workflow from "send a note for payment" to "issue a tax-ready billing document."
A Philippine sales or commercial invoice must show the seller's name and Taxpayer Identification Number, transaction date, quantity, unit cost, and description of merchandise or nature of service. Printed sales or commercial invoices require BIR authority to print and must be serially numbered and show the user's name, TIN, and business address. Service invoices still need a clear nature-of-service description, not only a vague project label.
For sales of PHP 1,000 or more made to a VAT-registered purchaser, customer, or client, the invoice must include the buyer's name, address, and TIN. A clean invoice record also keeps the agreed period to pay, purchase order or project reference if the client uses one, and line descriptions detailed enough for approval. For example, "Design services, March 2026, 12 hours at PHP 1,200" is easier to approve than "creative work."
The Philippines uses VAT as a national internal revenue tax, and VAT-registered sellers issue VAT invoices for taxable sales of goods, properties, leases, and services. VAT is imposed at 12% of gross sales for goods or properties and at 12% of gross sales from services, including use or lease of properties. A VAT invoice must show the VAT amount separately and indicate that the total includes VAT.
Sales or leases of goods or properties and performance of services are VAT-exempt when gross annual sales do not exceed PHP 3,000,000, subject to CPI adjustment every three years. A person exempt from VAT under that gross-sales threshold and not VAT-registered pays percentage tax equal to 3% of gross quarterly sales, except for stated exemptions such as cooperatives. The invoice should reflect your actual registration status, not a guessed tax line.
A free invoice document works for a single client, a one-time service, or a small batch of bills where you already know the hours, rates, taxes, and client details. It is enough when the invoice is the only record you need and a spreadsheet or PDF archive keeps your numbering, payment status, and supporting notes organized.
A managed workflow becomes useful when tracked billable time, expenses, project rates, taxes, discounts, and payment terms need to feed invoices repeatedly. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates while excluding non-billable tasks, supports client settings and invoice customization, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status sync back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. A Philippine sales or commercial invoice must show the seller's Taxpayer Identification Number. For sales of PHP 1,000 or more made to a VAT-registered purchaser, customer, or client, the invoice must also include the buyer's name, address, and TIN. Keep the TIN format exactly as registered because accounting teams use it for tax records.
A VAT invoice must show VAT separately. It must state that the seller is VAT-registered with its TIN, indicate that the total includes VAT, show the VAT amount as a separate item, and label VAT-exempt or zero-rated sales when applicable. Non-VAT sellers should not add a VAT line merely to match a client's preferred format.
No. The 12% VAT applies to VAT-registered sellers and taxable sales covered by the VAT rules. Sales or leases of goods or properties and performance of services are VAT-exempt when gross annual sales do not exceed PHP 3,000,000, subject to CPI adjustment every three years. Non-VAT taxpayers under the threshold generally pay 3% percentage tax instead, subject to stated exemptions.
Missing buyer details causes problems when the sale is PHP 1,000 or more to a VAT-registered buyer. The invoice must include the buyer's name, address, and TIN in that case. Other common issues include vague service descriptions, missing serial numbers, no VAT breakout on a VAT invoice, and totals that do not match the agreed payment terms.
The cited VAT rule refers to the agreed period to pay for uncollected receivables, so ordinary invoice due dates are set by the parties rather than by a fixed national net-term rule in those invoice provisions. Put the due date or agreed payment period on the invoice, then match it to the contract, purchase order, or client onboarding terms.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates while excluding non-billable tasks, and supports client settings such as taxes, discounts, and payment terms. Teams can preview uninvoiced time, choose invoice line grouping, then generate a client-facing invoice without rebuilding timesheets manually.
Everhour exports invoices to QuickBooks Online, Xero, or FreshBooks as drafts managed in the accounting tool. Status, invoice number, issue date, and amount sync back to Everhour, so project and billing reports keep the invoice record connected after the accounting handoff.
Create repeatable billing from tracked time, rates, expenses, taxes, and client terms. Everhour connects the invoice workflow to accounting exports and status sync for cleaner client billing.
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