Philippine invoices need BIR-ready fields and VAT detail. Everhour supports billing workflows when invoices come from tracked work.
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A Philippine sales or commercial invoice should give the buyer enough information to validate the transaction, book the cost, and support tax records. The core fields are the seller's name, Taxpayer Identification Number, transaction date, quantity, unit cost, and description of merchandise or nature of service. Printed invoices also need serial numbering and the seller's business address.
The Philippines uses VAT as a national internal revenue tax. VAT-registered sellers issue VAT invoices for taxable sales of goods, properties, leases, and services. A VAT invoice must show that the seller is VAT-registered with its TIN, state that the total includes VAT, show the VAT amount separately, and label VAT-exempt or zero-rated sales when applicable.
The standard Philippine VAT rate is 12% of gross sales for goods or properties and 12% of gross sales from services, including use or lease of properties. Sellers below the PHP 3,000,000 annual gross-sales VAT exemption threshold are generally outside VAT registration, subject to the cited threshold rules. A non-VAT taxpayer under that threshold generally pays 3% percentage tax on gross quarterly sales, except for stated exemptions such as cooperatives.
Buyer details matter when the purchaser needs the invoice for VAT records. For sales of PHP 1,000 or more to a VAT-registered purchaser, customer, or client, the invoice must include the buyer's name, address, and TIN. For smaller consumer sales, the seller still needs the required seller, date, item, quantity, unit cost, and description fields.
A common mistake is treating VAT as a generic note instead of a separate invoice line. VAT-registered sellers need the VAT amount shown separately, plus language that the total includes VAT. A second mistake is omitting the buyer TIN on a PHP 1,000 or higher sale to a VAT-registered buyer, which can create approval problems for the buyer's accounting team.
Another error is using informal numbering. Printed sales or commercial invoices require BIR authority to print and must be serially numbered. Digital or generated invoices still need consistent numbering in the records you keep. Use Philippine peso amounts unless the buyer and seller have a valid reason to agree on another presentation, since invoices in the Philippines commonly use PHP.
A free invoice tool is enough for a one-off bill, a small client job, or a simple PHP invoice where you already know the seller details, buyer details, line items, VAT treatment, and due date. It gives you a clean document without building a full billing process around one transaction.
A managed workflow is better when billable time, non-billable work, task rates, expenses, and client approvals feed the invoice. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Philippine invoice uses VAT when the seller is VAT-registered. The standard VAT rate is 12% for taxable goods, properties, leases, and services. A VAT invoice must show VAT separately and state that the seller is VAT-registered with its TIN. Non-VAT sellers below the PHP 3,000,000 annual gross-sales threshold generally follow percentage tax rules instead.
The seller's TIN belongs on every Philippine sales or commercial invoice. For sales of PHP 1,000 or more to a VAT-registered purchaser, customer, or client, the buyer's name, address, and TIN also belong on the invoice. Missing buyer details can delay approval when the buyer needs the invoice for VAT documentation.
Persons subject to internal revenue tax must issue duly registered sales or commercial invoices at the point of sale for transactions of PHP 500 or more, whenever the buyer requires one, and VAT-registered persons must issue invoices regardless of amount. A buyer request therefore matters even when the amount is below PHP 500.
A complete Philippine sales or commercial invoice includes the seller's name, TIN, business address, serial number, transaction date, quantity, unit cost, and description of merchandise or nature of service. VAT invoices also need VAT registration wording, a separate VAT amount, and labels for VAT-exempt or zero-rated sales when those categories apply.
The parties set the ordinary invoice due date through their agreed period to pay. The cited VAT rule for uncollected receivables refers to that agreed period, rather than a fixed national net-term rule for every invoice. State the due date clearly so the buyer knows the payment deadline and the seller can track receivables.
Everhour lets admins set project billing status, mark specific tasks as non-billable, set custom task rates, and use member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so invoice totals come from approved billable work rather than mixed project activity.
Everhour Billing & Invoicing converts uninvoiced billable time and expenses into client invoices. It calculates amounts from time, project or member rates, and billable expenses while excluding non-billable work, then marks invoiced time so the same hours do not appear again in a future invoice.
Track billable and non-billable work before invoice day, then use Everhour reports to review billable amounts, costs, and client-ready totals with less manual cleanup.
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