Philippine invoices need BIR-registered details, VAT handling, and TINs. Everhour turns billable work into invoices.
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A Philippine invoice needs more than a total due. Persons subject to internal revenue tax must issue duly registered sales or commercial invoices at the point of sale for transactions of PHP 500 or more, whenever the buyer requires one, and VAT-registered persons must issue invoices regardless of amount. The invoice also needs enough detail for the buyer to review the sale, approve the bill, and keep tax records.
For service businesses, the practical job is simple: list the client, describe the work, price the service, apply the right VAT or non-VAT treatment, and produce a record the client can pay from. Use Philippine peso amounts unless the contract requires another currency treatment. Keep the invoice number, issue date, payment due date, and seller tax details consistent across every invoice series.
A Philippine sales or commercial invoice must show the seller's name and Taxpayer Identification Number, transaction date, quantity, unit cost, and description of merchandise or nature of service. Printed sales or commercial invoices require BIR authority to print and must be serially numbered and show the user's name, TIN, and business address. Service invoices should describe the nature of service clearly, such as consulting hours, support retainer, or implementation work.
VAT-registered sellers issue VAT invoices for taxable sales of goods, properties, leases, and services. VAT is imposed at 12% of gross sales for goods or properties and at 12% of gross sales from services, including use or lease of properties. A VAT invoice must state that the seller is VAT-registered with its TIN, indicate that the total includes VAT, show the VAT amount as a separate item, and label VAT-exempt or zero-rated sales when applicable.
Buyer information matters when the purchaser is VAT-registered. For sales of PHP 1,000 or more made to a VAT-registered purchaser, customer, or client, the invoice must include the buyer's name, address, and TIN. Missing buyer TINs cause avoidable back-and-forth because the client may need the invoice for its own tax records. Collect those details before issuing recurring invoices.
The VAT exemption threshold also changes the tax treatment. Sales or leases of goods or properties and performance of services are VAT-exempt when gross annual sales do not exceed PHP 3,000,000, subject to CPI adjustment every three years. A person exempt from VAT under the gross-sales threshold and not VAT-registered pays percentage tax equal to 3% of gross quarterly sales, except for stated exemptions such as cooperatives.
A one-off invoice tool is enough when you need a single clean invoice for a finished job, a small service sale, or a buyer request. It works best when the price is already agreed, the tax treatment is known, and the invoice only needs seller details, buyer details, line items, VAT or percentage tax treatment, and PHP totals.
A managed workflow becomes necessary when billable hours, expenses, retainers, and approvals feed the invoice. Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices, calculates invoice amounts from rates while excluding non-billable tasks, and supports client settings and invoice customization. That workflow reduces manual re-entry when the same Philippine client receives invoices every month.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. VAT-registered sellers issue VAT invoices for taxable sales of goods, properties, leases, and services. The invoice must state that the seller is VAT-registered with its TIN, indicate that the total includes VAT, and show the VAT amount separately. It also needs labels for VAT-exempt or zero-rated sales when those categories apply.
The seller's Taxpayer Identification Number belongs on the invoice with the seller's name, business address, serial number, and transaction date. For sales of PHP 1,000 or more to a VAT-registered buyer, the buyer's name, address, and TIN also belong on the invoice. Collect buyer tax details before issuing the final document.
No. Sales or leases of goods or properties and performance of services are VAT-exempt when gross annual sales do not exceed PHP 3,000,000, subject to CPI adjustment every three years. A non-VAT taxpayer under that threshold generally pays percentage tax equal to 3% of gross quarterly sales, except for stated exemptions such as cooperatives.
Missing buyer details often delays payment for VAT-registered clients. A PHP 1,000 or higher sale to a VAT-registered purchaser, customer, or client needs the buyer's name, address, and TIN. A vague service description also creates approval friction because the client cannot match the invoice to the contract, purchase order, or completed work.
No fixed national net-term rule controls ordinary invoice due dates in the invoice provisions cited. The VAT rule for uncollected receivables refers to the agreed period to pay, so payment terms come from the contract, purchase order, or commercial agreement. Put the due date and accepted payment method on the invoice.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from project or member rates, and excludes non-billable work. Client records can store contact details, tax rate, discount, and payment terms, so recurring invoices start from consistent billing defaults.
Track approved work, expenses, rates, and client terms before billing. Everhour turns that activity into invoices and keeps invoice status connected to project billing records.
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