Philippine invoices need BIR-ready fields and correct VAT details. Everhour keeps billable rates tied to tracked work.
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Use this page to prepare a Philippine sales or commercial invoice for a client, customer, or project billing run. The finished document should identify the seller, describe the goods or services, show PHP amounts, and give the buyer enough information to approve and pay the charge without a second request.
Philippine rules center on BIR-registered sales or commercial invoices. Persons subject to internal revenue tax must issue duly registered invoices at the point of sale for transactions of PHP 500 or more, whenever the buyer requires one, and VAT-registered persons must issue invoices regardless of amount.
A Philippine sales or commercial invoice must show the seller's name and Taxpayer Identification Number, transaction date, quantity, unit cost, and description of merchandise or nature of service. Printed invoices require BIR authority to print, serial numbering, and the user's name, TIN, and business address.
Line items should be specific enough for the buyer to match the invoice to a purchase order, contract, delivery, or completed service. A service line can name the project, billing period, rate basis, and deliverable. A goods line should show quantity, unit cost, description, and total in Philippine peso amounts.
The Philippines uses VAT as a national internal revenue tax. VAT-registered sellers issue VAT invoices for taxable sales of goods, properties, leases, and services, and the standard VAT rate is 12% of gross sales. A VAT invoice must show VAT separately and indicate that the total includes VAT.
The VAT exemption threshold is PHP 3,000,000 in annual gross sales, subject to CPI adjustment every three years. A person exempt from VAT under that threshold and not VAT-registered generally pays 3% percentage tax on gross quarterly sales, except for stated exemptions such as cooperatives. For sales of PHP 1,000 or more to a VAT-registered buyer, include the buyer's name, address, and TIN.
A one-off invoice works when you have a finished charge, known tax treatment, and clear client details. It is enough for a single service, a small sale, or a replacement copy when the source data already exists. Keep the final invoice with supporting records, including the contract, purchase order, delivery proof, or time summary.
A managed workflow matters when billable work changes by person, project, task, or effective date. Everhour separates cost and billable rates, supports default per-person rates and per-project overrides, and preserves dated rate history, so teams can price work consistently before invoice preparation.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. A Philippine sales or commercial invoice must show the seller's Taxpayer Identification Number. For sales of PHP 1,000 or more to a VAT-registered purchaser, customer, or client, the invoice must also include the buyer's name, address, and TIN. That buyer detail helps the purchaser support VAT records.
A VAT invoice must show the VAT amount as a separate item, state that the seller is VAT-registered with its TIN, and indicate that the total includes VAT. VAT-exempt or zero-rated sales should be labeled as applicable. A non-VAT seller should avoid presenting the charge as a VAT invoice.
Persons subject to internal revenue tax must issue duly registered sales or commercial invoices at the point of sale for transactions of PHP 500 or more, whenever the buyer requires one. VAT-registered persons must issue invoices regardless of amount. The invoice should use proper serial numbering and seller details.
The cited VAT rule for uncollected receivables refers to the agreed period to pay. Ordinary invoice due dates are set by the parties, so the invoice should match the contract, quote, purchase order, or written client agreement. A clear due date reduces approval delays and collection disputes.
A common mistake is mixing VAT and non-VAT treatment on the same document without clear labels. Another is leaving out buyer details for a VAT-registered buyer when the sale reaches PHP 1,000 or more. Finance teams often hold those invoices until the TIN, address, or VAT breakout is corrected.
Everhour separates internal cost rates from client-facing billable rates, with default per-person rates and per-project overrides. Rate changes can apply from a chosen date, so older work keeps the original calculation while current Philippine invoice preparation uses the right project, member, or task rate.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice without rebuilding timesheets manually. Invoice data can be grouped by project, task, person, date, or another available breakdown for client-facing review.
Set rates once, preserve dated changes, and carry approved billable work into invoice preparation. Everhour keeps project pricing consistent from time entry to billing.
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