Everhour supports billable reporting and invoice workflows, while Philippine invoices need correct VAT, TIN, and PHP details.
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Use this page to prepare a Philippine invoice that a client can read, save, and pay from. The finished file should identify the seller, buyer, transaction, line items, tax treatment, total, and payment terms. For Philippine transactions, the document needs local details such as Taxpayer Identification Numbers, Philippine peso amounts, and the right VAT or non-VAT treatment.
Philippine rules center on BIR-registered sales or commercial invoices. Persons subject to internal revenue tax must issue duly registered sales or commercial invoices at the point of sale for transactions of PHP 500 or more, whenever the buyer requires one, and VAT-registered persons must issue invoices regardless of amount. A downloaded file should support that recordkeeping workflow without replacing registration requirements.
A Philippine sales or commercial invoice must show the seller's name and Taxpayer Identification Number, transaction date, quantity, unit cost, and description of merchandise or nature of service. Printed sales or commercial invoices require BIR authority to print, must be serially numbered, and must show the user's name, TIN, and business address.
VAT-registered sellers issue VAT invoices for taxable sales of goods, properties, leases, and services. VAT is imposed at 12% of gross sales for goods or properties and at 12% of gross sales from services, including use or lease of properties. A VAT invoice must state that the seller is VAT-registered with its TIN, indicate that the total includes VAT, and show the VAT amount separately.
Before downloading, confirm whether the buyer details are required on the invoice. For sales of PHP 1,000 or more made to a VAT-registered purchaser, customer, or client, the invoice must include the buyer's name, address, and TIN. Missing buyer tax details create cleanup work after the file has already entered the buyer's records.
The VAT threshold also affects the invoice treatment. Sales or leases of goods or properties and performance of services are VAT-exempt when gross annual sales do not exceed PHP 3,000,000, subject to CPI adjustment every three years. A person exempt from VAT under that gross-sales threshold and not VAT-registered pays percentage tax equal to 3% of gross quarterly sales, except for stated exemptions such as cooperatives.
A one-off invoice download works well for a single client request, a small service job, or a clean replacement copy. It gives you a readable document with line items, PHP totals, tax treatment, and payment terms. Ordinary invoice due dates are set by the parties, since the VAT rule for uncollected receivables refers to the agreed period to pay.
A managed workflow becomes necessary when billable time, project costs, approvals, and reporting must stay connected. Everhour Reporting turns logged time, budgets, costs, and project data into customizable operational reports with 45+ columns, grouping, filters, date ranges, and exports. That reporting layer helps teams review billable work before invoice preparation instead of rebuilding records from messages and spreadsheets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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The seller's Taxpayer Identification Number belongs on a Philippine sales or commercial invoice. A VAT invoice must also state that the seller is VAT-registered with its TIN. For sales of PHP 1,000 or more to a VAT-registered purchaser, customer, or client, include the buyer's name, address, and TIN.
A VAT invoice must show the VAT amount as a separate item. It must also indicate that the total includes VAT and label VAT-exempt or zero-rated sales when applicable. Use the 12% VAT rate only for VAT-registered taxable sales covered by the Philippine VAT rules.
A non-VAT seller can issue a Philippine sales or commercial invoice, but the invoice should not present the seller as VAT-registered or show a VAT charge. A person exempt from VAT under the PHP 3,000,000 gross-sales threshold and not VAT-registered generally pays 3% percentage tax on gross quarterly sales, except for stated exemptions such as cooperatives.
The most damaging mistake is mixing VAT and non-VAT treatment. A VAT-registered seller needs a VAT invoice with the VAT breakout, while a non-VAT seller should not add a VAT line. Check the seller's registration status, TIN, serial number, buyer details, and PHP totals before sending the file.
Philippine invoices commonly use Philippine peso amounts. The Bangko Sentral ng Pilipinas has exclusive authority to issue coins and notes for circulation in the Philippines, so PHP is the practical currency for local invoice totals and payment records. If a contract uses another currency, keep the local record clear and consistent.
Everhour Reporting lets teams build reports with columns, grouping, filters, date ranges, and exports for logged time, budgets, costs, and project data. A billing lead can review billable time, non-billable time, labor costs, invoice status, and project profitability before preparing a Philippine invoice.
Everhour Billing & Invoicing converts uninvoiced billable time and expenses into client invoices. Invoice data can be grouped by project, task, person, date, or other available breakdowns, and non-billable work is excluded from billable totals so the invoice reflects the approved billing scope.
Use Everhour Reporting to review billable work, costs, invoice status, and project profitability before invoice preparation, then keep exports available for client billing and internal records.
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