Philippine invoices need BIR-ready details before payment follow-up begins. Everhour keeps billable work tied to rates and client billing.
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You use this page to prepare a Philippine sales or commercial invoice that is ready to send to a client, customer, or buyer. The practical goal is simple: issue a document that identifies the seller, names the buyer when required, explains the goods or services, shows PHP amounts clearly, and gives the payer the due date agreed by the parties.
Philippine invoicing rules center on BIR-registered sales or commercial invoices. Persons subject to internal revenue tax must issue duly registered invoices at the point of sale for transactions of PHP 500 or more, whenever the buyer requires one, and VAT-registered persons must issue invoices regardless of amount. That issue rule affects small transactions as well as recurring client work.
A Philippine sales or commercial invoice must show the seller's name and Taxpayer Identification Number, transaction date, quantity, unit cost, and description of merchandise or nature of service. Printed sales or commercial invoices require BIR authority to print, must be serially numbered, and must show the user's name, TIN, and business address.
For sales of PHP 1,000 or more made to a VAT-registered purchaser, customer, or client, the invoice must include the buyer's name, address, and TIN. Treat those buyer details as required inputs before sending, not as optional notes after the invoice is approved. A missing buyer TIN can delay accounting review even when the service description and amount are correct.
The Philippines uses VAT as a national internal revenue tax. VAT-registered sellers issue VAT invoices for taxable sales of goods, properties, leases, and services. VAT is imposed at 12% of gross sales for goods or properties and at 12% of gross sales from services, including use or lease of properties. A VAT invoice must show the VAT amount separately.
Sales or leases of goods or properties and performance of services are VAT-exempt when gross annual sales do not exceed PHP 3,000,000, subject to CPI adjustment every three years. A person exempt from VAT under that threshold and not VAT-registered pays percentage tax equal to 3% of gross quarterly sales, except for stated exemptions such as cooperatives. Do not show VAT as a separate charge unless the seller is VAT-registered and the sale is taxable.
A one-off invoice tool is enough when you already know the client, work description, tax treatment, invoice number, PHP amount, and agreed payment period. It works well for a single project, a fixed-fee job, or a corrected invoice that only needs clean formatting before delivery.
A managed workflow fits recurring client work, time-and-materials billing, and teams with different rates by person, project, or task. Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates with per-project overrides, and preserves dated rate changes so older reports keep their original calculations. That matters when tracked work turns into invoices month after month.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A VAT invoice must show that the seller is VAT-registered with its TIN, indicate that the total includes VAT, show the VAT amount as a separate item, and label VAT-exempt or zero-rated sales when applicable. Non-VAT taxpayers should not present VAT as a separate charge because the VAT breakout belongs to VAT-registered sellers and taxable VAT sales.
For sales of PHP 1,000 or more made to a VAT-registered purchaser, customer, or client, confirm the buyer's name, address, and TIN before sending. Those details belong on the invoice itself. For smaller transactions, buyer details still help payment review, especially when the buyer needs the document for internal accounting or tax records.
The cited VAT rule for uncollected receivables refers to the agreed period to pay, so ordinary invoice due dates are set by the parties rather than by a fixed national net-term rule in those invoice provisions. Use the payment term stated in the contract, purchase order, email approval, or client onboarding record.
A mismatch between tax status and invoice presentation creates immediate review problems. A VAT-registered seller needs a VAT invoice with the required VAT breakout. A non-VAT taxpayer under the PHP 3,000,000 gross-sales threshold should not display VAT as a separate line. Buyer TIN omissions also slow approval for VAT-registered buyers at PHP 1,000 or more.
Philippine invoices commonly use Philippine peso amounts, and the Bangko Sentral ng Pilipinas has exclusive authority to issue coins and notes for circulation in the Philippines. If a client contract uses another currency, keep the invoice internally consistent and make the amount, currency label, and payment instructions unambiguous before sending.
Everhour separates cost and billable rates so reports can calculate internal labor cost and client-facing revenue. Billable projects can use project rates, member rates, or custom task rates, with dated rate changes applied from a chosen date so older work keeps its original calculation.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice without rebuilding timesheets manually. Invoice data can be grouped by project, task, person, date, or other available breakdowns, then exported to QuickBooks Online, Xero, or FreshBooks.
Set project, member, or task rates once, then keep client billing tied to tracked time. Everhour preserves dated rate history so recurring Philippine invoice work stays consistent.
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