Philippine invoices need BIR-ready fields, TINs, and VAT details, while Everhour keeps billing reports organized.
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A Philippine sales or commercial invoice supports a completed sale, service, lease, or other taxable transaction. Persons subject to internal revenue tax must issue duly registered sales or commercial invoices at the point of sale for transactions of PHP 500 or more, whenever the buyer requires one, and VAT-registered persons must issue invoices regardless of amount.
The practical goal is a document a customer can pay and your records can defend. Use Philippine peso amounts unless the buyer agreement requires another currency, keep the invoice serial number intact, and match the billing date, seller identity, customer details, line items, tax treatment, and payment terms to the transaction you actually completed.
A Philippine sales or commercial invoice must show the seller's name and Taxpayer Identification Number, transaction date, quantity, unit cost, and description of merchandise or nature of service. Printed sales or commercial invoices require BIR authority to print and must be serially numbered and show the user's name, TIN, and business address.
For sales of PHP 1,000 or more made to a VAT-registered purchaser, customer, or client, include the buyer's name, address, and TIN. A useful service line item reads: "Website maintenance services, 10 hours, PHP 1,200 per hour." That line gives the buyer enough detail to approve the charge without asking for a separate breakdown.
The Philippines uses VAT as a national internal revenue tax, and VAT-registered sellers issue VAT invoices for taxable sales of goods, properties, leases, and services. VAT is imposed at 12% of gross sales for goods or properties and at 12% of gross sales from services, including use or lease of properties.
Sales or leases of goods or properties and performance of services are VAT-exempt when gross annual sales do not exceed PHP 3,000,000, subject to CPI adjustment every three years. A person exempt from VAT under the gross-sales threshold and not VAT-registered pays percentage tax equal to 3% of gross quarterly sales, except for stated exemptions such as cooperatives.
A free invoice works for a single client charge, a one-time service, or a small transaction where you already know the line items, tax status, buyer details, and due date. The agreed period to pay drives ordinary invoice due dates, since the cited VAT rule for uncollected receivables refers to the agreed period to pay.
A managed workflow becomes useful when billable time, expenses, discounts, invoice status, and project profitability need review before billing. Everhour can keep invoice-related reporting in one place with customizable columns, grouping, filters, exports, and scheduled delivery, so teams can compare billable work, costs, revenue, and invoice status before accounting receives the final invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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The Philippines uses VAT for VAT-registered sellers. The standard VAT rate is 12% on gross sales for goods or properties and 12% on gross sales from services, including use or lease of properties. Sellers under the PHP 3,000,000 annual gross sales VAT-exemption threshold and not VAT-registered generally pay 3% percentage tax, subject to stated exemptions.
The seller's Taxpayer Identification Number belongs on the invoice with the seller's name and business address. A VAT invoice must state that the seller is VAT-registered with its TIN. For sales of PHP 1,000 or more to a VAT-registered buyer, the invoice must also include the buyer's name, address, and TIN.
A VAT invoice must show the VAT amount as a separate item, indicate that the total includes VAT, and label VAT-exempt or zero-rated sales when applicable. Treat this as a presentation requirement, not just an internal calculation. A buyer reviewing input VAT needs the tax breakout to be visible on the invoice.
Persons subject to internal revenue tax must issue duly registered sales or commercial invoices at the point of sale for transactions of PHP 500 or more. An invoice is also required whenever the buyer asks for one. VAT-registered persons must issue invoices regardless of amount, so the VAT registration status matters even for small sales.
The most common cleanup comes from mismatched tax status and missing buyer data. A VAT invoice needs the VAT registration statement, seller TIN, VAT amount shown separately, and correct VAT-exempt or zero-rated labels when applicable. For qualifying sales of PHP 1,000 or more to VAT-registered buyers, missing buyer name, address, or TIN creates another correction point.
Everhour Reporting provides customizable reports with 45+ columns, metadata filters, grouping, exports, and scheduled email delivery. A team can review billable time, non-billable time, costs, revenue, profit, invoice status, and project data before the final Philippine invoice goes to the client or accounting file.
Use a one-off invoice for simple Philippine billing, then move recurring client work into Everhour reports with grouped time, costs, revenue, exports, and scheduled delivery.
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