Philippine receipts need BIR-ready invoice details. Everhour keeps billable time organized before billing.
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Use a Philippines receipt template when you need a clean payment record for a sale, service, deposit, or reimbursed project cost. The document should identify the seller, buyer when required, payment date, amount paid, payment method, and the invoice or sales reference that the payment settles. For business sales, the receipt record should stay consistent with the BIR-registered sales or commercial invoice behind the transaction.
A receipt is most useful after an invoice has already stated the charge. The receipt confirms that money changed hands, so it should not replace required invoice details for taxable sales. In the Philippines, persons subject to internal revenue tax must issue duly registered sales or commercial invoices for transactions of PHP 500 or more, whenever the buyer requires one, and VAT-registered persons must issue invoices regardless of amount.
A practical receipt starts with the seller's legal name, business address, Taxpayer Identification Number, receipt date, receipt number, buyer name, payment amount, payment method, and reference invoice number. Add line details when the receipt doubles as a compact sale record: quantity, unit cost, description of merchandise, or nature of service. Use Philippine peso amounts unless the underlying agreement requires another currency record.
Keep the payment section separate from the tax section. For example, a receipt can show a PHP 11,200 payment received by bank transfer against Invoice 0048, then list the invoice subtotal, VAT, and total for matching. That structure helps the payer reconcile the payment without changing the tax basis already shown on the sales or commercial invoice.
The Philippines uses VAT as a national internal revenue tax. VAT-registered sellers issue VAT invoices for taxable sales of goods, properties, leases, and services, and the standard VAT rate is 12% of gross sales. A VAT invoice must state that the seller is VAT-registered with its TIN, indicate that the total includes VAT, show the VAT amount separately, and label VAT-exempt or zero-rated sales when applicable.
Non-VAT businesses need a different record discipline. Sales or leases of goods or properties and performance of services are VAT-exempt when gross annual sales do not exceed PHP 3,000,000, subject to CPI adjustment every three years. A person exempt from VAT under that threshold and not VAT-registered pays percentage tax equal to 3% of gross quarterly sales, except for stated exemptions such as cooperatives.
A one-off receipt template is enough when you need to document a single paid transaction, send proof to a customer, or archive a payment record beside a matching invoice. It works best when the amount is already known, the tax treatment is clear, and no team member needs to approve billable time before the receipt or invoice is prepared.
A managed workflow fits recurring client work, retainers, project billing, and mixed billable and non-billable activity. Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, set member-rate exceptions, and report billable time, non-billable time, billable amount, and cost before the invoice or receipt record is finalized.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A receipt confirms payment, while a sales or commercial invoice records the taxable sale. Philippine rules center on BIR-registered sales or commercial invoices for persons subject to internal revenue tax. Keep the receipt tied to the invoice number, date, seller TIN, buyer details when required, and the amount paid.
Use the seller's registered name, Taxpayer Identification Number, business address, receipt number, transaction date, and invoice reference. Printed sales or commercial invoices require BIR authority to print, serial numbering, and the user's name, TIN, and business address, so a receipt record should preserve those identifiers for matching.
A VAT-related receipt should match the VAT invoice. The VAT invoice must state that the seller is VAT-registered with its TIN, indicate that the total includes VAT, show the VAT amount as a separate item, and label VAT-exempt or zero-rated sales when applicable.
For sales of PHP 1,000 or more made to a VAT-registered purchaser, customer, or client, the invoice must include the buyer's name, address, and TIN. Add those buyer details to the receipt record when the receipt supports that invoice.
Mixing VAT and non-VAT treatment on the same template creates cleanup later. A VAT-registered seller needs a VAT invoice with VAT shown separately. A non-VAT taxpayer under the PHP 3,000,000 annual gross-sales threshold generally handles percentage tax at 3% of gross quarterly sales, except for stated exemptions such as cooperatives.
Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, and set member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost before the billing record is prepared.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, with amounts calculated from rates, time, and billable expenses while excluding non-billable work. Invoice data can be grouped by project, task, person, date, or other available breakdowns.
Track billable and non-billable work before payment records are created. Everhour gives teams cleaner billing inputs, task-level exclusions, custom rates, and admin-ready billable reports.
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