Everhour tracks billable and non-billable production work, while manufacturing invoices need clean item, PO, and delivery detail.
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Use this page to prepare an invoice for manufactured goods, parts, components, or made-to-order production work. The finished invoice should identify the seller and buyer, invoice date and number, PO number, product or SKU lines, quantities, unit rates, line totals, delivery or freight notes, payment terms, and payment instructions.
Manufacturing buyers commonly review invoices through three-way matching: purchase order, delivery receipt or receiving report, and supplier invoice. A clear invoice supports that review by matching ordered quantities, shipped quantities, and billed prices. For partial deliveries, the buyer may approve a partial payment or hold payment until the order is complete, depending on the agreed terms.
Manufacturing invoices usually bill product units instead of work hours. Each line should show a SKU or product ID, a plain description, quantity, unit price, and line total. A line such as `M-204 steel bracket, 500 units, $4.80 each` is easier to approve than a broad line such as `parts supplied`.
Add the PO number, invoice number, payment details, and any delivery reference the buyer uses internally. Custom manufacturing often uses a partial advance payment, commonly a predetermined percentage due before delivery or completion. Show that deposit as a separate line or credit so the remaining balance is easy to verify.
Manufacturing invoices commonly use negotiated Net D terms. Net 30 means payment is due 30 days after the invoice date, while Net 60 gives the buyer 60 days. Large customers often require longer trade-credit terms, so the invoice should match the PO, contract, or accepted quote.
Early-payment discounts need exact wording. `2/10 Net 30` means the customer may take a 2% discount for paying in full within 10 days, otherwise the full invoice is due within 30 days. State the discount basis, due date, and remaining balance clearly so accounts payable does not guess.
A one-off invoice template is enough when you sell a single batch, bill a repeat order from a PO, or need a clean PDF for a customer record. It works well when quantities, prices, freight notes, and payment terms are already approved and the invoice only needs to document the transaction.
A managed workflow becomes necessary when production work creates billable and non-billable time across projects, tasks, and people. Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, and report billable time, non-billable time, billable amount, and cost before invoicing or accounting handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A manufacturing invoice is easier to match when it shows the PO number, invoice number, product or SKU identifiers, item descriptions, quantities, unit prices, line totals, payment terms, and payment instructions. Buyers compare those details against the purchase order and receiving record before approval, so vague product lines slow the process.
Include freight, shipping, or delivery terms when those costs affect the amount due or the buyer's receiving process. For international manufacturing sales, Incoterms 2020 define which tasks, costs, and risks belong to the buyer and seller. The invoice should match the accepted quote, PO, or contract terms.
A manufacturer can invoice before completion when the buyer-seller terms allow a deposit, milestone, or partial delivery bill. Made-to-order and customized manufacturing work often uses a partial advance payment. For partial deliveries, the buyer may approve partial payment or withhold payment until the full order is fulfilled, based on the agreed terms.
A United States manufacturing invoice does not use a national VAT or GST invoice regime. Sales and use tax obligations come from state and local rules, including nexus, product or service taxability, and the place of sale. Sellers that make taxable sales may need a state-level sales-tax registration, not a United States VAT number.
An export commercial invoice should describe the goods clearly and support customs clearance because customs officials use it to assess duties and taxes. Adding the Harmonized System code can speed export and import clearance. A packing list should align with the invoice, but it does not replace the commercial invoice.
Everhour supports billable and non-billable tracking through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost by member or task.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, using project or member rates while excluding non-billable work. Invoice line items can be grouped by project, task, person, date, or another available breakdown.
Track billable and non-billable manufacturing work by project, task, and rate, then prepare cleaner invoices and cost reports with Everhour.
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