Romanian B2B invoicing has strict TVA and RO e-Factura rules. Everhour turns tracked billable work into client-ready invoices.
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Invoice software for Romania helps you prepare invoices that match Romanian VAT practice, client expectations, and internal billing records. The finished invoice needs enough detail for approval, payment, and tax reporting, not just a total due. For VAT-registered taxable supplies, Romanian invoices identify value-added tax as VAT, locally TVA.
The practical job is to capture the buyer, seller, supply, price, TVA treatment, payment terms, and invoice status in one place. Romania's B2B RO e-Factura mandate applies from January 1, 2024 to taxable persons established in Romania and non-established taxable persons registered in Romania for VAT purposes.
A Romanian VAT invoice needs an issue date, a unique sequential number, supplier and customer names and addresses, VAT identification details where applicable, supply details, taxable base, VAT rate, and VAT amount. Add the supply date when it differs from the issue date. Line descriptions should name the goods or services clearly enough for the customer and accounting team to recognize the purchase.
Romania's standard VAT rate is 21% for taxable supplies that are not exempt and do not qualify for a reduced rate. The reduced VAT rate is 11% for qualifying categories. Romanian VAT accounting is reported in lei, so invoices issued commercially in another currency still need Romanian VAT amounts converted for tax reporting where Romanian VAT is due.
The most expensive mistakes are procedural. RO e-Factura submissions must be sent within five calendar days after issuance, so a finished PDF alone does not complete the Romanian B2B process when the mandate applies. Treat the invoice number, issue date, and e-invoice submission date as separate control points.
Payment terms also deserve explicit handling. Under EU B2B late-payment rules applied in Romania, if the contract does not set a payment period, late-payment interest becomes payable 30 calendar days after the client receives the invoice or payment request. For January 1, 2026 through June 30, 2026, Romania's listed statutory late-payment interest rate is 14.50%.
A one-off invoice tool is enough when you need a single Romanian invoice, already know the client details, and have the billable amount ready. It works for simple services, repeat clients with stable terms, and occasional billing where someone else manages accounting submission, tax review, and payment follow-up.
A managed workflow becomes necessary when time entries, billable expenses, rates, discounts, taxes, approvals, and accounting handoff all affect the final invoice. Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, excludes non-billable work, applies rates, supports client defaults, and exports invoices to QuickBooks Online, Xero, or FreshBooks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Romanian invoice software should support the 21% standard VAT rate and the 11% reduced VAT rate. The correct rate depends on the supplied category. Use 21% for taxable supplies that do not qualify for the reduced rate, and use 11% only when the goods or services meet the reduced-rate category rules.
Invoice software does not replace the RO e-Factura obligation when that mandate applies. Romania requires B2B electronic invoices in RO e-Factura for taxable persons established in Romania and non-established taxable persons registered in Romania for VAT purposes. The electronic invoice must be submitted within five calendar days after issuance.
A Romanian invoice can be commercially denominated in another currency, including euro, but Romanian VAT accounting is reported in lei. If Romanian VAT is due, the VAT amounts need conversion for tax reporting. Keep the currency, exchange basis, taxable base, VAT rate, and VAT amount consistent across the invoice and accounting record.
Check the unique sequential number, issue date, supplier and customer names and addresses, VAT IDs where applicable, supply date, line descriptions, quantities, taxable amount by rate, VAT rate, and VAT payable. A VAT-registered Romanian supplier should show the Romanian VAT identification number on VAT invoices.
Romania's domestic SME VAT exemption threshold is RON 395,000 annually, with no sectoral thresholds. Businesses under that scheme are released from full-invoice obligations. The threshold does not turn TVA into a zero rate, and it does not remove commercial invoicing needs such as client identity, description, price, and payment terms.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates, and excludes non-billable tasks. Client settings can hold contacts, taxes, discounts, and payment terms, so recurring Romanian billing starts from saved invoice defaults instead of rebuilt spreadsheets.
Everhour exports invoices to QuickBooks Online, Xero, or FreshBooks as drafts, then shows synced status, invoice number, issue date, and amount inside Everhour. That keeps project billing records connected after the invoice moves into the accounting tool.
Track time, rates, expenses, and client terms before the invoice is drafted. Everhour connects billable work to invoice generation, accounting export, and status tracking.
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