Everhour supports billable invoice workflows, while China sales documents need fapiao details, VAT treatment, and RMB-ready records.
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Use this page when you need to prepare invoice details for a mainland China customer, supplier, or internal billing record. The practical goal is a clean document that captures the buyer, seller, line items, amounts, VAT treatment, issue date, and payment terms before the final tax invoice is issued through the proper channel.
Mainland China uses official fapiao for VAT and tax purposes. A privately formatted bill alone does not replace an official fapiao for taxable sales of goods, services, intangible assets, or real estate. Treat the generated invoice as a working record, client-facing billing draft, or supporting document unless your business process issues the official fapiao under PRC invoice administration rules.
PRC invoice rules identify the basic contents as the invoice name, code and number, customer name, goods or business item, unit, quantity, unit price, amount in figures and words, issuer, issue date, and issuing unit or individual. Enterprise purchasers requesting a VAT invoice must provide a taxpayer identification number or unified social credit code for the invoice to serve as a valid tax voucher.
China's indirect tax regime is VAT. From January 1, 2026, the VAT Law preserves main rates of 13% for standard taxable goods and specified services, 9% for listed goods and services, 6% for other services and intangibles, and 0% for exports and specified cross-border transactions. A VAT special invoice for an eligible purchaser must show the sales amount and output VAT amount separately.
Keep RMB at the center of the record. China's accounting rules use renminbi as the bookkeeping base currency and require accounting records to be in Chinese, with limited allowances for concurrent language or foreign-currency bookkeeping that still require RMB financial reporting. If a commercial invoice uses another currency for convenience, keep an RMB conversion record for accounting and tax review.
Set payment timing from the contract instead of assuming a fixed statutory invoice due date. China's Civil Code treats payment timing as a contract term. For sales contracts, if the payment time is not agreed or cannot be determined, the buyer pays when receiving the subject matter or the document for taking delivery. Put the agreed due date or payment trigger on the billing record.
A one-off invoice generator is enough when you need a draft, a quote-to-invoice record, or a supporting bill for a single China transaction. It works best when the final fapiao is issued separately and you only need consistent line descriptions, buyer details, RMB amounts, VAT notes, and payment instructions.
A managed workflow fits recurring client work, project billing, and service teams that invoice from tracked time. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost. That structure keeps invoice amounts tied to approved work before accounting export or fapiao handling.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A normal privately formatted invoice is not the same as an official fapiao for mainland China tax purposes. The compliant tax invoice for taxable sales is the official fapiao issued under PRC invoice administration rules. A business can use a normal invoice as a billing draft or commercial record, but the tax voucher role belongs to the fapiao.
An enterprise purchaser requesting a VAT invoice must provide its taxpayer identification number or unified social credit code. Place that identifier with the buyer details, not in a note field that accounting staff can miss. Without the required buyer identifier, the invoice does not serve the same valid tax voucher function for the purchaser.
Electronic invoices have the same legal effect as paper invoices under PRC invoice administration rules. The format still needs accurate invoice data, complete required columns, and truthful issuance. Electronic delivery does not relax the underlying fapiao content rules or the need to issue invoices within the prescribed time limit and sequence.
A VAT special invoice must separately state the sales amount and output VAT amount. Use line items that make the taxable goods or services clear, then show the VAT treatment in a way the buyer can reconcile against the official fapiao. Blending VAT into an unexplained total creates review questions for both finance teams.
Missing contract payment terms cause avoidable disputes. China's Civil Code treats payment timing as a contract term, and sales contracts fall back to payment on receipt of the subject matter or the document for taking delivery when timing is unclear. Put the agreed date, milestone, or receipt trigger on the invoice record.
Everhour lets admins set project billing status, mark specific tasks non-billable, set custom task rates, and use member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, so China invoice records pull from work that has already been classified for billing.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates, and excludes non-billable work. Invoice data can be grouped by project, task, person, or date, giving recurring China client bills a consistent structure before final accounting or fapiao processing.
Connect approved billable time, task rates, and non-billable exclusions before preparing China invoice records. Everhour keeps billing amounts tied to classified work and clearer client invoicing.
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