China invoices often require fapiao details and RMB records. Everhour keeps billable rates organized before invoice amounts are prepared.
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A China invoice is for billing a customer while giving finance teams the fields they need to review tax, payment, and accounting details. In mainland China, the compliant tax invoice for sales of goods, services, intangible assets, or real estate is the official fapiao issued under PRC invoice administration rules, so a privately formatted bill alone does not replace the official tax invoice when a fapiao is required.
Use the invoice to capture the commercial transaction clearly before it reaches accounting or the official fapiao process. List the buyer, seller, business item, quantity, unit price, amount, issue date, and issuer. Keep RMB as the working currency for China accounting, and make sure Chinese accounting record requirements are handled by the responsible finance team when the invoice supports statutory bookkeeping.
PRC invoice rules identify the basic invoice contents as including the invoice name, code and number, customer name, goods or business item, unit, quantity, unit price, amount in figures and words, issuer, issue date, and issuing unit or individual. Enterprise purchasers requesting a VAT invoice must provide the buyer's taxpayer identification number or unified social credit code for the invoice to serve as a valid tax voucher.
China's indirect tax regime is VAT. From January 1, 2026, China's VAT Law preserves the main VAT rates of 13% for standard taxable goods and specified services, 9% for listed goods and services, 6% for other services and intangibles, and 0% for exports and specified cross-border transactions. A VAT special invoice requested by an eligible purchaser must state the sales amount and output VAT amount separately.
The fastest invoice problems come from missing buyer tax information, mismatched buyer names, unclear service descriptions, and VAT amounts that do not match the invoice type. Enter the enterprise purchaser's taxpayer identification number or unified social credit code exactly as supplied. Use the legal seller and buyer names instead of informal project names or shorthand labels.
Invoices must be issued truthfully, within the prescribed time limit and sequence, with all required columns completed and all copies issued at one time. Electronic invoices have the same legal effect as paper invoices under PRC invoice administration rules, but the invoice data still needs the same accuracy. Payment timing belongs in the contract; if sales payment timing is unclear, China's Civil Code points to payment when receiving the subject matter or delivery document.
A free invoice maker is enough when you need a single draft, a quote-style bill, or a clean document for internal review before the official fapiao process. It works best when the line items, VAT treatment, buyer tax details, and payment terms are already known. Save the final copy with the contract and delivery evidence so finance can trace the transaction later.
A managed workflow fits recurring client work, multi-person projects, changing rates, and billable expenses. Everhour separates cost and billable rates, supports default per-person rates and per-project overrides, and preserves dated rate history. That structure helps teams price invoice lines from the correct rate period instead of rebuilding billable amounts manually after the work is done.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A normal privately formatted invoice does not replace an official fapiao when a compliant China tax invoice is required. Mainland China uses official fapiao under PRC invoice administration rules for taxable sales of goods, services, intangible assets, or real estate. Use a regular invoice draft for billing detail, then follow the official fapiao process for the tax document.
An enterprise purchaser requesting a VAT invoice must provide its taxpayer identification number or unified social credit code. That identifier needs to appear on the invoice for it to serve as a valid tax voucher. Copy it from the purchaser's official records, because a typo can prevent the buyer from using the invoice correctly.
A VAT special invoice must show the sales amount and output VAT amount separately when an eligible purchaser requests one. China's main VAT rates from January 1, 2026 are 13%, 9%, 6%, and 0%, depending on the taxable goods, services, exports, or specified cross-border transactions involved.
Electronic invoices have the same legal effect as paper invoices under PRC invoice administration rules. The format does not reduce the need for truthful issuance, complete columns, correct buyer and seller details, issue date, invoice identifiers, and accurate line item information. Treat electronic fapiao data with the same control as paper invoice data.
The contract normally decides the payment timing. China's Civil Code treats payment timing as a contract term, and for sales contracts, if the time for payment is not agreed or cannot be determined, the buyer pays when receiving the subject matter or the document for taking delivery. Put the agreed due date on the invoice to avoid disputes.
Everhour separates internal cost rates from client-facing billable rates and supports default per-person rates with per-project overrides. Rate changes can be dated, so older work keeps its original calculation while new China client work uses the current billable rate for invoice preparation.
Set billable rates once, keep dated changes clear, and use Everhour to connect tracked project time with accurate invoice amounts for client billing.
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