China email invoicing depends on valid fapiao details. Everhour keeps billable rates tied to client work.
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An invoice email for China should send the buyer the document they can actually process, not just a privately formatted bill. In mainland China, the compliant tax invoice for sales of goods, services, intangible assets, or real estate is the official fapiao issued under PRC invoice administration rules.
Your email should identify the invoice clearly, attach the invoice file or approved electronic invoice record, and include the commercial context the buyer expects. A useful message names the seller, buyer, invoice number, amount, currency, due date, contract or purchase order reference, and the person to contact for corrections.
PRC invoice rules identify the basic invoice contents as including the invoice name, code and number, customer name, goods or business item, unit, quantity, unit price, amount in figures and words, issuer, issue date, and issuing unit or individual. Those fields matter because the recipient uses the fapiao for accounting and tax records.
Enterprise purchasers requesting a VAT invoice must provide the buyer's taxpayer identification number or unified social credit code, and that identifier must appear on the invoice for it to serve as a valid tax voucher. China accounting rules use renminbi as the bookkeeping base currency and require accounting records to be in Chinese, with limited allowances that still require RMB financial reporting.
An emailed invoice works only when the tax document behind it is valid. PRC invoice administration rules provide that electronic invoices have the same legal effect as paper invoices, so an electronic fapiao can support the email workflow. A scanned informal bill does not replace the official fapiao for VAT and tax purposes.
Invoices must be issued truthfully, within the prescribed time limit and sequence, with all required columns completed and all copies issued at one time. The email should avoid loose descriptions such as "consulting fee" when the fapiao line item needs a specific goods or business item, quantity, unit price, and amount.
A one-off email invoice tool is enough when you need a single message, a finished attachment, and a clean list of payment details. Use it when the fapiao already exists and the remaining job is to package the invoice, purchase order reference, bank details, and due date into a professional email.
A managed workflow fits recurring client work, mixed rates, and teams billing from tracked time. Everhour separates internal cost rates from client-facing billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and prices billable work by project, member, or task before invoice preparation.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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An emailed document is enough only if it delivers or references a valid official fapiao. Mainland China's compliant tax invoice is the fapiao issued under PRC invoice administration rules. A privately formatted PDF can help the buyer understand the charge, but it does not replace the official fapiao for VAT and tax record purposes.
An enterprise purchaser requesting a VAT invoice must provide its taxpayer identification number or unified social credit code. That identifier must appear on the invoice for the document to serve as a valid tax voucher. The seller should collect it before issuance to avoid reissuing the invoice after the buyer rejects it.
China's indirect tax regime is VAT. From January 1, 2026, China's VAT Law preserves the main VAT rates of 13%, 9%, 6%, and 0%. An eligible purchaser requesting a VAT special invoice needs the seller to state the sales amount and output VAT amount separately on that VAT special invoice.
China accounting rules use renminbi as the bookkeeping base currency and require accounting records to be in Chinese. Limited concurrent-language or foreign-currency bookkeeping allowances exist, but RMB financial reporting still applies. The email can include foreign-currency context when the contract uses it, but the invoice record needs RMB treatment where required.
The payment term should follow the contract. China's Civil Code treats payment timing as a contract term. For sales contracts, if the time for payment is not agreed or cannot be determined, the buyer pays when receiving the subject matter or the document for taking delivery.
Everhour separates cost and billable rates, supports per-person defaults and per-project overrides, and preserves dated rate history. A team can price billable work by project, member, or task, so the invoice amount reflects the client agreement before the fapiao and email package are prepared.
Everhour marks time as invoiced after it is included in an invoice, so the same uninvoiced time does not appear again in future invoice preparation. That protects recurring billing cycles where several projects, people, and billing periods feed client invoices.
Price client work with dated billable rates, then prepare invoice amounts from approved time and expenses. Everhour keeps billing logic connected to the work behind each invoice.
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