China invoices rely on official fapiao rules. Everhour turns tracked billable work into invoice-ready billing details.
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Use this page to organize invoice information before you print, share, or submit billing details for a China transaction. Mainland China's compliant tax invoice is the official fapiao issued under PRC invoice administration rules, not an ordinary privately formatted bill alone. A working invoice draft still helps you collect the details the issuer needs.
The practical goal is a clean billing document that matches the contract, supports the buyer's internal review, and avoids missing fields before fapiao processing. Keep the buyer name, tax identifier, item description, RMB amount, VAT treatment, issuer, and issue date aligned with the official record.
PRC invoice rules identify basic invoice contents as the invoice name, code and number, customer name, goods or business item, unit, quantity, unit price, amount in figures and words, issuer, issue date, and issuing unit or individual. Treat those fields as the checklist for your printable draft.
Enterprise purchasers requesting a VAT invoice must provide a taxpayer identification number or unified social credit code. Put that identifier with the buyer details, because the invoice needs it to serve as a valid tax voucher. For VAT special invoices, the sales amount and output VAT amount appear separately.
China's indirect tax regime is VAT. From January 1, 2026, the VAT Law preserves main rates of 13% for standard taxable goods and specified services, 9% for listed goods and services, 6% for other services and intangibles, and 0% for exports and specified cross-border transactions.
A printed invoice draft should keep the VAT rate, taxable amount, VAT amount, and total easy to read. Do not merge tax into a vague total when the buyer needs a VAT special invoice. RMB is the bookkeeping base currency, and accounting records must be in Chinese, with limited allowances that still require RMB financial reporting.
A free printable invoice is enough for a one-off draft, a simple client request, or an internal check before official fapiao issuance. It works best when the contract terms are clear, the buyer tax identifier is available, and the seller already knows the correct VAT treatment.
A managed billing workflow fits recurring client work, project-based fees, and teams that invoice from time and expenses. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, and keeps invoice status connected after export to QuickBooks Online, Xero, or FreshBooks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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No. In mainland China, the compliant tax invoice for sales of goods, services, intangible assets, or real estate is the official fapiao issued under PRC invoice administration rules. A printed draft can organize billing details, but it does not replace official fapiao issuance when the buyer needs a tax invoice.
An enterprise purchaser requesting a VAT invoice must provide its taxpayer identification number or unified social credit code. Put that identifier in the buyer section exactly as supplied by the purchaser, because it supports the invoice's use as a valid tax voucher.
A VAT special invoice should show the sales amount and output VAT amount separately. That split matters because the buyer reviews the taxable base and the VAT amount independently. A simple total without tax separation creates avoidable reconciliation problems for transactions that require a VAT special invoice.
Yes. PRC invoice administration rules provide that electronic invoices have the same legal effect as paper invoices. A printed copy can support internal filing, but the electronic invoice record remains important for audit, accounting, and transfer between business systems.
Use the payment timing agreed in the contract. China's Civil Code treats payment timing as a contract term, and for sales contracts with no agreed or determinable payment time, the buyer pays when receiving the subject matter or the document for taking delivery.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates and billable expenses, and excludes non-billable work. Teams can group invoice line items by project, task, person, date, or another available breakdown before sending the invoice into accounting.
Everhour exports invoices to QuickBooks Online, Xero, or FreshBooks as drafts managed in the accounting tool. Invoice status, number, issue date, and amount sync back to Everhour, so project billing reports stay tied to the invoice record.
Move from one-off invoice drafts to repeatable billing. Everhour converts tracked billable time and expenses into invoices, excludes non-billable work, and keeps accounting exports connected to project billing.
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