China billing starts with official fapiao requirements. Everhour turns tracked billable work into invoice-ready records.
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You use invoice software for China when a client, customer, or finance team needs a billing record that supports payment and tax handling in mainland China. The compliant tax invoice for sales of goods, services, intangible assets, or real estate is the official fapiao issued under PRC invoice administration rules. A privately formatted bill alone does not replace that official tax invoice.
The practical job is to gather the correct buyer, seller, line item, VAT, currency, and payment details before the fapiao or billing document is issued. China's invoice rules identify basic invoice contents such as invoice name, code and number, customer name, goods or business item, unit, quantity, unit price, amount in figures and words, issuer, issue date, and issuing unit or individual.
Enterprise purchasers requesting a VAT invoice need to provide the taxpayer identification number or unified social credit code, and that identifier must appear on the invoice for it to serve as a valid tax voucher. Seller details, buyer details, item descriptions, quantities, unit prices, and totals need to match the underlying transaction rather than a shortened billing note.
China's indirect tax regime is VAT. From January 1, 2026, China's VAT Law preserves main VAT rates of 13% for standard taxable goods and specified services, 9% for listed goods and services, 6% for other services and intangibles, and 0% for exports and specified cross-border transactions. A VAT special invoice for an eligible purchaser must show the sales amount and output VAT amount separately.
China invoice work fails when a team treats the invoice as a design file instead of a controlled tax document. PRC invoice rules require truthful, sequential issuance within the prescribed time limit, with all required columns completed and all copies issued at one time. Missing buyer identifiers, vague service lines, skipped invoice numbers, and mismatched tax treatment create rework.
Electronic invoices have the same legal effect as paper invoices under PRC invoice administration rules, so the format choice does not lower the standard for the data. China's accounting rules use renminbi as the bookkeeping base currency and require accounting records to be in Chinese, with limited concurrent-language or foreign-currency allowances that still require RMB financial reporting.
A one-off invoice tool is enough when you need a clean billing document, have the fapiao data ready, and handle official issuance through the appropriate China tax process. It works for a single service sale, a small project, or a one-time customer request where the buyer information, VAT treatment, amount, issue date, and payment term are already confirmed.
A managed workflow fits recurring client work, multi-person projects, and invoices built from tracked time or expenses. Everhour Billing & Invoicing turns billable time and expenses into invoices, calculates amounts from rates while excluding non-billable work, supports client defaults, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status sync back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Mainland China uses official fapiao for VAT and tax invoice purposes. For sales of goods, services, intangible assets, or real estate, the compliant tax invoice is the official fapiao issued under PRC invoice administration rules. A separate commercial invoice or payment request can support billing, but it does not replace the official fapiao when a valid tax invoice is required.
An enterprise purchaser requesting a VAT invoice must provide its taxpayer identification number or unified social credit code. That identifier needs to appear on the invoice for the VAT invoice to serve as a valid tax voucher. The buyer name and identifier should match the purchaser's registered details.
China uses VAT for taxable sales and imports. From January 1, 2026, main VAT rates are 13%, 9%, 6%, and 0%, depending on the goods, services, exports, or specified cross-border transaction. When an eligible purchaser requests a VAT special invoice, the seller must state the sales amount and output VAT amount separately.
Electronic invoices have the same legal effect as paper invoices under PRC invoice administration rules. The invoice still needs the required contents, correct buyer and seller information, truthful line items, sequential issuance, and complete required columns. Electronic format changes delivery and storage, not the underlying invoice standard.
China's Civil Code treats payment timing as a contract term. For sales contracts, if the payment time is not agreed or cannot be determined, the buyer pays when receiving the subject matter or the document for taking delivery. A written payment term on the invoice should match the contract.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates, and excludes non-billable tasks. Client defaults can hold contact details, taxes, discounts, and payment terms before the invoice is exported to QuickBooks Online, Xero, or FreshBooks.
Everhour lets admins mark projects as billable, mark specific tasks as non-billable, and report on billable time, non-billable time, billable amount, and cost. That separation keeps internal work visible without adding it to client invoice totals.
Turn approved billable time and expenses into invoices with Everhour Billing & Invoicing, then export drafts to QuickBooks Online, Xero, or FreshBooks with status syncing back to Everhour.
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