Everhour handles billable rates and invoicing workflows, while China requires official fapiao details for tax-valid billing.
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A compliant tax invoice in mainland China is the official fapiao issued under PRC invoice administration rules. A privately formatted bill can support communication with a client, but it does not replace the fapiao for VAT and tax purposes when the transaction requires one. Use the invoice to document goods, services, intangible assets, or real estate sold in China, then match the commercial invoice record to the official fapiao.
The practical job is to send an invoice your client can process without sending it back for missing tax details. That means collecting the buyer's correct legal name and, for enterprise purchasers requesting a VAT invoice, the taxpayer identification number or unified social credit code. The invoice should also align with the contract, purchase order, delivery record, or service acceptance record before you issue it.
PRC invoice rules identify the basic invoice contents as including the invoice name, code and number, customer name, goods or business item, unit, quantity, unit price, amount in figures and words, issuer, issue date, and issuing unit or individual. Treat those fields as the minimum structure for a China-facing invoice record, especially when finance teams need a fapiao trail.
Invoices must be issued truthfully, within the prescribed time limit and sequence, with all required columns completed and all copies issued at one time. A practical service line can read as consulting services, 12 hours, ¥600 unit price, ¥7,200 amount, with the VAT treatment shown according to the invoice type. The description should match the actual service, not a vague category chosen for convenience.
China's indirect tax regime is VAT. From January 1, 2026, China's VAT Law preserves the main VAT rates of 13% for standard taxable goods and specified services, 9% for listed goods and services, 6% for other services and intangibles, and 0% for exports and specified cross-border transactions. Use the rate that applies to the taxable supply instead of copying a prior invoice by habit.
A VAT special invoice needs extra care because the seller must state the sales amount and output VAT amount separately when an eligible purchaser requests it. Electronic invoices have the same legal effect as paper invoices under PRC invoice administration rules. Payment timing usually comes from the contract; if a sales contract does not agree on timing and the timing cannot be determined, the buyer pays when receiving the subject matter or the document for taking delivery.
A free invoice tool is enough when you need a one-time draft, have the fapiao details ready, and can manually confirm the buyer's tax ID, VAT treatment, RMB amount, and payment terms. It works for a small number of invoices where the source hours, rates, expenses, and approvals already live somewhere reliable.
A managed workflow becomes necessary when billable work changes by person, project, task, or date. Everhour separates cost and billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and can price billable work by project, member, or task. That structure helps convert approved work into invoice amounts without rebuilding rate logic every billing cycle.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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The compliant tax invoice in mainland China is the official fapiao issued under PRC invoice administration rules. A separate commercial bill can help a client understand charges, but it does not replace the fapiao for VAT and tax voucher purposes when the transaction requires one.
For enterprise purchasers requesting a VAT invoice, the buyer's taxpayer identification number or unified social credit code must be provided and shown on the invoice. Missing or incorrect buyer tax identification can prevent the invoice from serving as a valid tax voucher for that purchaser.
A VAT special invoice must show the sales amount and output VAT amount separately when an eligible purchaser requests it. Other invoice formats still need accurate VAT treatment, but the separate sales amount and output VAT split is a specific requirement for VAT special invoices.
Electronic invoices have the same legal effect as paper invoices under PRC invoice administration rules. The format does not remove the need for truthful issuance, complete required columns, sequential invoice handling, and accurate buyer and seller information.
The common delay is sending a privately formatted bill while the buyer needs official fapiao details for tax processing. Another frequent issue is a mismatch between the buyer's legal name, taxpayer identification number or unified social credit code, contract details, and the invoice line description.
Everhour separates internal cost rates from client-facing billable rates, with per-person defaults, per-project overrides, dated rate changes, and project, member, or custom task rates. Teams can price work according to the client agreement before invoice amounts are prepared.
Everhour marks time as invoiced after it is included in an invoice, so the same billable entries do not appear again in future invoices. That gives billing teams a cleaner handoff between approved time, invoice preparation, and later invoice status tracking.
Track rates, approved time, and invoice status in one workflow. Everhour connects project billing rules to invoicing so client charges stay tied to the work behind them.
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