China invoice work centers on official fapiao, while Everhour turns billable time into invoice-ready records.
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A China invoice app supports the billing details you need before the official tax invoice process takes over. In mainland China, the compliant tax invoice for sales of goods, services, intangible assets, or real estate is the official fapiao issued under PRC invoice administration rules. A privately formatted bill can help with client review, internal approval, or payment tracking, but it does not replace the fapiao for VAT and tax purposes.
Use the app to organize the transaction before issuance: buyer, seller, goods or service description, quantity, unit price, amount, issue date, and payment terms. For enterprise purchasers requesting a VAT invoice, collect the taxpayer identification number or unified social credit code before finalizing the invoice record. Missing buyer tax details can block the invoice from serving as a valid tax voucher.
PRC invoice rules identify basic invoice contents as invoice name, code and number, customer name, goods or business item, unit, quantity, unit price, amount in figures and words, issuer, issue date, and issuing unit or individual. The invoice must be issued truthfully, within the prescribed time limit and sequence, with all required columns completed and all copies issued at one time.
China's indirect tax regime is VAT. From January 1, 2026, China's VAT Law preserves main VAT rates of 13% for standard taxable goods and specified services, 9% for listed goods and services, 6% for other services and intangibles, and 0% for exports and specified cross-border transactions. When an eligible purchaser requests a VAT special invoice, the seller must state the sales amount and output VAT amount separately.
A useful China invoice app separates commercial billing information from tax invoice information. Client-facing review fields can include project name, service period, purchase order, contract reference, bank details, and agreed payment terms. Tax-sensitive fields need stricter handling: buyer legal name, taxpayer identification number or unified social credit code, VAT category, tax amount, and official fapiao identifiers after issuance.
RMB handling also matters. China's accounting rules use renminbi as the bookkeeping base currency and require accounting records to be in Chinese, with limited concurrent-language or foreign-currency bookkeeping allowances that still require RMB financial reporting. If you bill a foreign client in another currency, keep the RMB reporting requirement separate from the commercial display currency and confirm the final treatment with your accounting process.
A one-off app is enough when you need to prepare one billing record, send a draft to a client, or gather the fields needed for fapiao issuance. It works best for simple transactions with one buyer, one seller, clear VAT treatment, and contract-agreed payment timing. China's Civil Code treats payment timing as a contract term; for sales contracts, unclear timing generally means the buyer pays when receiving the subject matter or delivery document.
A managed workflow fits recurring client work, project billing, and services built from tracked time and expenses. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates while excluding non-billable tasks, and keeps invoice status connected to reports. Keep the official China fapiao process separate, then use the billing record to support approval, client review, and accounting handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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An invoice app can prepare the billing record, but the official tax invoice in mainland China is the fapiao issued under PRC invoice administration rules. Treat app-generated invoices as supporting documents for review, approval, and payment tracking unless the system is connected to the authorized fapiao issuance process required for the transaction.
An enterprise purchaser requesting a VAT invoice must provide its taxpayer identification number or unified social credit code. The seller shows that identifier on the invoice so the invoice can serve as a valid tax voucher. Collect it before invoice creation, especially for new business customers.
A VAT special invoice must show the sales amount and output VAT amount separately when an eligible purchaser requests one. Do not bury tax inside a single total if the transaction requires that split. Use the correct VAT label and rate category for the goods, services, intangibles, or cross-border transaction.
Electronic invoices have the same legal effect as paper invoices under PRC invoice administration rules. Keep the electronic invoice with its official identifiers, issue date, buyer and seller details, and line information. Storage still needs to support accounting review, tax inspection, and internal approval.
Use the payment timing agreed in the contract. If a sales contract does not set payment timing and the timing cannot be determined, China's Civil Code points to payment when the buyer receives the subject matter or the document for taking delivery. Put the agreed due date or term on the invoice record.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates, and excludes non-billable work from client totals. Teams can customize invoice details and export invoices to QuickBooks Online, Xero, or FreshBooks, with status, number, issue date, and amount syncing back to Everhour.
Track approved hours, expenses, rates, and invoice status in Everhour, then use that billing record to support client review, accounting export, and fapiao preparation.
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