China estimates need buyer and VAT details before fapiao issuance. Everhour keeps billable work organized before invoicing.
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Use a China estimate to describe the proposed goods or services, expected quantity, unit price, RMB amount, VAT treatment, delivery assumptions, and payment terms before the buyer commits. The estimate is a commercial document, not the official Chinese tax invoice. In mainland China, the compliant tax invoice for taxable sales is the official fapiao issued under PRC invoice administration rules.
The estimate should collect the details that later feed the fapiao process. For an enterprise purchaser requesting a VAT invoice, ask for the taxpayer identification number or unified social credit code before approval. Add the buyer name exactly as it should appear on the invoice, the seller's legal details, the estimate issue date, validity period, and a clear note that the final fapiao follows official issuance rules.
A strong estimate mirrors the commercial facts that the final invoice needs without pretending to be the final fapiao. PRC invoice rules identify basic invoice contents such as invoice name, code and number, customer name, goods or business item, unit, quantity, unit price, amount in figures and words, issuer, issue date, and issuing unit or individual. Your estimate should capture the matching quote-level data early.
Line items should be specific enough for review. A service line can show "Implementation consulting, 10 hours, ¥800 per hour, ¥8,000 before VAT." A goods line can show item name, unit, quantity, unit price, and total. Add any discount, delivery fee, deposit, or scope exclusion as its own line so the buyer sees exactly what changes the total.
China uses VAT for taxable sales and imports. From January 1, 2026, China's VAT Law preserves the main VAT rates of 13% for standard taxable goods and specified services, 9% for listed goods and services, 6% for other services and intangibles, and 0% for exports and specified cross-border transactions. Use the rate that fits the transaction, and avoid labeling a non-tax estimate as a VAT special invoice.
For an eligible purchaser requesting a VAT special invoice, the seller must state the sales amount and output VAT amount separately on that VAT special invoice. An estimate can show the expected VAT treatment to support approval, but the official tax record comes from the issued fapiao. Keep RMB as the base amount, since Chinese accounting rules use renminbi as the bookkeeping base currency and require accounting records in Chinese.
A free estimate template is enough for a single quote, a simple scope, or a buyer that only needs a price breakdown before purchase. It works when you can enter the buyer details, line items, VAT treatment, payment timing, and validity date once, then issue the official fapiao through the correct channel after the sale.
A managed workflow fits repeat client work, project billing, and service estimates built from tracked time. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost. That structure keeps quote work, uninvoiced work, and billing totals easier to review before handoff.
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No. A China estimate helps the buyer approve price and scope, but mainland China's compliant tax invoice is the official fapiao issued under PRC invoice administration rules. The estimate should collect accurate buyer, seller, item, quantity, unit price, amount, and VAT details so the final fapiao can be issued correctly.
For an enterprise purchaser that requests a VAT invoice, collect the taxpayer identification number or unified social credit code. Put the buyer's legal name and identifier in the estimate fields so the same details are ready for the final invoice request.
A China estimate can show VAT in a separate line when the buyer needs to see expected tax treatment before approval. For a VAT special invoice, the official invoice must state the sales amount and output VAT amount separately, so separating those amounts on the estimate reduces rework.
Yes. PRC invoice administration rules provide that electronic invoices have the same legal effect as paper invoices. The estimate can remain a commercial approval document, while the final electronic fapiao serves as the official invoice record when issued under the required rules.
Use the payment timing agreed in the contract or quote. China's Civil Code treats payment timing as a contract term, and for sales contracts, if the payment time is not agreed or cannot be determined, the buyer pays when receiving the subject matter or the document for taking delivery.
Everhour lets admins set project billing status, mark specific tasks as non-billable, use custom task rates, and create reports with billable time, non-billable time, billable amount, and cost. That keeps internal work separate from client-chargeable work before invoice preparation.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices, calculates amounts from rates and billable expenses, and excludes non-billable work. Invoice data can be grouped by project, task, person, date, or another available breakdown for client review.
Track approved billable and non-billable work by project before creating the final client invoice. Everhour keeps rates, uninvoiced time, and billing reports connected for cleaner revenue handoff.
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