China uses official fapiao for tax invoices, and Everhour keeps reporting tied to billable work.
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Use this page when you need to prepare billing details for a customer in mainland China and avoid treating a private bill as a tax invoice. For sales of goods, services, intangible assets, or real estate, the compliant tax invoice is the official fapiao issued under PRC invoice administration rules.
The practical job is to collect the details that belong on the invoice before issuance: buyer identity, seller identity, line items, quantities, unit prices, totals, VAT treatment, issuer, issue date, and payment terms. For enterprise purchasers requesting a VAT invoice, include the buyer's taxpayer identification number or unified social credit code so the invoice can serve as a valid tax voucher.
PRC invoice rules identify basic invoice contents as including the invoice name, code and number, customer name, goods or business item, unit, quantity, unit price, amount in figures and words, issuer, issue date, and issuing unit or individual. A service line should describe the service plainly, list the quantity or billing unit, show the unit price, and produce a clear amount.
Invoices must be issued truthfully, within the prescribed time limit and sequence, with all required columns completed and all copies issued at one time. A draft that has a missing buyer code, vague service description, unmatched amount in words, or incomplete seller information creates review friction and weakens the invoice as a tax record.
China's indirect tax regime is VAT. From January 1, 2026, China's VAT Law preserves the main VAT rates of 13% for standard taxable goods and specified services, 9% for listed goods and services, 6% for other services and intangibles, and 0% for exports and specified cross-border transactions. Select the rate that matches the actual transaction category.
A VAT special invoice has an extra presentation requirement: when an eligible purchaser requests one, the seller must state the sales amount and output VAT amount separately. China's accounting rules use renminbi as the bookkeeping base currency and require accounting records to be in Chinese, with limited concurrent-language or foreign-currency allowances that still require RMB financial reporting.
A one-off invoice tool is enough when you need to assemble a single China-focused invoice draft, check required fields, and hand the details to the person or system that issues the official fapiao. It works for simple service billing, repeatable line items, and clients that already gave you their taxpayer identification number or unified social credit code.
A managed workflow becomes necessary when tracked billable work, expenses, approvals, and client reporting feed the invoice. Everhour Reporting gives teams customizable reports with 45+ columns, filters, grouping, exports, scheduled email delivery, and profitability dashboards, so billing records stay tied to the work behind each invoice before the final fapiao process.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A regular privately formatted invoice is not enough for China tax purposes when the transaction requires a compliant tax invoice. In mainland China, the tax invoice for sales of goods, services, intangible assets, or real estate is the official fapiao issued under PRC invoice administration rules.
For enterprise purchasers requesting a VAT invoice, use the buyer's taxpayer identification number or unified social credit code. That identifier must be provided and shown on the invoice for the invoice to serve as a valid tax voucher.
VAT belongs with the taxable sale information and must follow the correct invoice type. On a VAT special invoice, the seller states the sales amount and output VAT amount separately when an eligible purchaser requests that format.
Electronic invoices have the same legal effect as paper invoices under PRC invoice administration rules. The format still needs the required invoice contents, truthful issuance, completed columns, correct sequence, and the applicable buyer and seller details.
Use the payment timing agreed in the contract. China's Civil Code treats payment timing as a contract term, and for sales contracts, if the time for payment is not agreed or cannot be determined, the buyer pays when receiving the subject matter or the document for taking delivery.
Everhour Reporting lets teams build invoice-support reports with 45+ columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. A billing lead can review billable time, project, client, member, cost, profit, and invoice status before final invoice details move into the fapiao process.
Everhour marks time as invoiced after it is included in an invoice, so the same uninvoiced time does not appear again in future invoice preparation. That workflow protects recurring client billing when several projects, tasks, or people feed the same billing cycle.
Use Everhour Reporting to review billable work, export invoice-support details, and keep project billing tied to approved time before the final fapiao step.
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