Saudi Arabia invoices need VAT details, Arabic tax invoice fields, and ZATCA readiness. Everhour supports the billing workflow behind them.
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Use this page to prepare an invoice for goods or services supplied in Saudi Arabia, especially when you need a clear VAT invoice instead of a loose payment request. The finished invoice should identify the supplier, the customer, the supply, the dates, the taxable amounts, and the VAT charged. Saudi Arabia uses value added tax, and the standard VAT rate is 15% for taxable supplies that are not zero-rated or exempt.
A Saudi tax invoice also needs practical business details that help the customer approve payment: invoice number, billing contact, payment terms, item descriptions, quantities, prices, discounts, VAT treatment, and total due. The VAT amount payable on a Saudi tax invoice must be shown in Saudi riyals, even if other commercial amounts are also presented in another currency. That SAR total matters for finance teams, audit trails, and VAT reporting.
A full Saudi tax invoice must identify the invoice with a sequential number, state the issue date, and state the supply date when it differs from the issue date. It must show the supplier's name, address, and tax identification number. It must also show the customer's name, address, and tax identification number where the customer is accountable for VAT.
Line items need enough detail for tax and approval review. A full tax invoice must describe the goods or services supplied and show the taxable amount by rate or exemption, unit price excluding VAT, discounts or rebates, VAT rate, and VAT amount due. Saudi VAT tax invoices must be issued in Arabic, in addition to any other language used on the invoice.
A full tax invoice fits most B2B work, higher-value supplies, and situations where the buyer needs VAT documentation. A simplified tax invoice may be used for qualifying low-value supplies not exceeding SAR 1,000, subject to the exclusions in the VAT regulations. That simplified version still needs the issue date, supplier name, address and tax identification number, supply description, consideration payable, and VAT payable or a statement that the consideration includes VAT.
Saudi Arabia also has mandatory e-invoicing under ZATCA. Phase 1 requires VAT taxpayers, except non-resident taxpayers, and parties issuing tax invoices on their behalf to generate and store tax invoices and notes through compliant electronic solutions from December 4, 2021. Phase 2 began on January 1, 2023 in taxpayer waves and requires compliant electronic invoice solutions to integrate with ZATCA systems after ZATCA notifies the taxpayer's wave at least six months in advance.
A one-off invoice tool works when you need a clean document for a single job, a low-volume client, or a quick draft before review. It is enough when the source numbers already exist, the VAT treatment is known, and the invoice does not need to pull time, expenses, approvals, or client defaults from a shared system.
A managed workflow becomes better when billable hours, project costs, tax defaults, discounts, and payment terms repeat across clients. Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable work, supports client settings and invoice customization, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status sync back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Saudi Arabia uses VAT, not American-style sales tax. The standard VAT rate is 15% for taxable supplies that are not zero-rated or exempt. A Saudi tax invoice should show the taxable amount, VAT rate, VAT amount, and VAT totals in the required invoice structure.
Yes. Saudi VAT tax invoices must be issued in Arabic, in addition to any other language used on the invoice. A bilingual invoice can work when the Arabic version contains the required tax invoice information and the commercial terms remain clear to the buyer.
The VAT amount payable on a Saudi tax invoice must be shown in Saudi riyals. Commercial amounts can also appear in another currency when needed, but the SAR VAT amount should stay visible so the customer and finance team can read the tax treatment without currency guesswork.
A simplified tax invoice may be used for qualifying low-value supplies not exceeding SAR 1,000, subject to the exclusions in the VAT regulations. It still needs the issue date, supplier name, address and tax identification number, a supply description, consideration payable, and VAT payable or a VAT-inclusive statement.
Missing ZATCA or VAT-ready fields causes rework. Common problems include no sequential invoice number, no supply date when it differs from the issue date, missing TIN details, line items without VAT rate or VAT amount, and no Arabic version of the tax invoice.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates while excluding non-billable tasks, and supports client settings such as taxes, discounts, and payment terms. Invoices can be exported to QuickBooks Online, Xero, or FreshBooks with status sync back to Everhour.
Track approved time, expenses, rates, and client billing settings in Everhour, then create invoices from the same records instead of rebuilding project charges by hand.
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